Using the Publications Toolbar
The Publications Toolbar provides essential information for Publications users, including the name of the current publication or Production if working in the production environment.
The toolbar appears at the top of the screen after enabling Publications, where you can navigate between publications, access production, create new publications, and review changes made in the current publication.
Displaying Warnings
Liferay DXP 2024.Q4+
Currently, this feature is behind a release feature flag (LPD-20556). Read Release Feature Flags for more information.
When working with web content articles, the Publications Toolbar displays warnings to manage updates and prevent conflicts.
Warnings appear next to the toolbar in the following scenarios:
Concurrent Edits: When a user edits an article in one publication and another user simultaneously edits the same article in a different publication, the timeline icon appears yellow, indicating a potential conflict.
Production Modifications: If a user in a publication edits an article that was modified and published in production, the timeline icon appears red, indicating a production conflict.
Using the Publication Timeline
To view a list of modifications made to entities, click the Publication Timeline (
) icon (1).
The publication’s timeline displays all pertinent web content articles, including those stored in folders.
With the appropriate permissions, access the Actions menu (
) for a specific modification. The available actions include Edit the Article in Another Publication, Review Changes, Move Changes, or Discard Changes (2).
For articles modified in publications, only users with Edit permissions can access the “Edit in Publication”, “Discard Change”, “Move Change”, and “View Change” options. Users with View permissions can only access the “View Change” option. Users without any permissions can’t access any of those actions.
For articles modified in production, only the “View Change” option is available.
When several modifications exist, click View More (3) at the bottom of the publication’s timeline to open the View Entity Modification History page, where you can view all modifications, and access the options to Discard Changes, Edit in Publication, Move Changes, or Review Changes.
Filtering and Sorting Entities in the View Entity Modification History Page
Liferay DXP 2024.Q4+
Release Feature Flag (LPD-20556)
To filter modifications, click Filter on the top left of the View Entity Modification History page and select a filter type.
Refine your results by toggling Exclude to specify entries you want to remove from the filter.
Choose filter values such as Added, Modified, or Deleted and click Add Filter.
To remove filters, click Remove Filter (
) or select Reset Filters to see all entries.
You can sort entries by clicking the sorting icon (
) next to the desired field.
Additionally, adjust the number of items displayed at the bottom of the page by clicking 10 Items and selecting some items: 4, 8, 20, 40, or 60.
Viewing Changes While Working on the Sandbox Mode
Liferay DXP 2024.Q4+
Release Feature Flag (LPD-20556)
In Sandbox Only mode, users placed into a publication automatically can select View on Production in the Publications Toolbar to access a read-only production version of a page and compare it with publication changes without affecting production.
View on Production is only available for pages that already exist in production.
A Viewing Production indicator appears in the toolbar. To return to the publication, open the toolbar and select Work on [Publication’s name].