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Setting Storage Quotas for Documents and Media
Official Documentation
Setting Storage Quotas for Documents and Media You can define storage quotas in Documents and Media by enabling the data.limit.dl.storage.max.size portal property. Once you define a value for this...
SharePoint Integration
Official Documentation
SharePoint Integration Integrate SharePoint with Liferay DXP for managing SharePoint libraries within Documents and Media. Create and manage repositories that mount SharePoint libraries, and...
Documents and Media UI Reference
Official Documentation
Documents and Media UI Reference The Documents and Media application is used to store, view, and manage files for your Liferay DXP instance. It's available in all sites and can be enabled for asset...
Publishing and Sharing
Official Documentation
Publishing and Sharing
Managing Document Access
Official Documentation
Managing Document Access Effectively managing document access in Liferay ensures that your organization’s data remains secure while being accessible to the right users. Control document access by...
Adaptive Media Configuration Reference
Official Documentation
Adaptive Media Configuration Reference Liferay 7.3 U28+/GA28+ and 7.4 U78+/GA78+ With Adaptive Media, you can configure supported media types, determine the resolutions used for previews and...
Managing Document Changes with Checkout
Official Documentation
Managing Document Changes with Checkout When you check out a document in the Document Library, only you can make changes to it until you check it back in. This prevents conflicting edits on the...
Using Workflow with Documents and Media
Official Documentation
Using Workflow with Documents and Media Documents and Media is fully integrated with Liferay's workflow engine. This means you can define custom review and approval processes for your files. In...
Sharing Documents with Other Users
Official Documentation
Sharing Documents with Other Users Using DXP's Documents and Media app, users can share files directly with each other. You can disable sharing. For instructions on this, see Enabling and...
Adding Image Resolutions
Official Documentation
Adding Image Resolutions By default, Adaptive Media includes two image resolutions: preview and thumbnail. You can define additional image resolutions to help optimize site performance for common...
Uploading and Managing
Official Documentation
Uploading and Managing Use your Liferay environment to upload and manage digital assets. This section covers topics from the basics of uploading files to advanced management of digital documents...
Using Adapted Images in Site Content
Official Documentation
Using Adapted Images in Site Content Adaptive Media operates in the background to create multiple resolutions for images uploaded to Liferay DXP. When used in blogs, web content, or content pages,...
Documents and Media Permissions Reference
Official Documentation
Documents and Media Permissions Reference Liferay 7.4 U76+/GA76+ Manage access to Documents and Media assets using application and resource permissions. With role-based access control, you can...
Publishing Documents
Official Documentation
Publishing Documents Liferay makes it easy to publish and showcase documents and other types of media files. As you begin uploading media files, you probably want to start sharing them on your...
Managing Image Resolutions
Official Documentation
Managing Image Resolutions You can manage adapted image resolutions via the Adaptive Media application. This includes manually generating adapted images, disabling/enabling resolutions, as well as...
Enabling and Configuring Sharing
Official Documentation
Enabling and Configuring Sharing The Sharing configuration allows users to share files with each other. You can enable file sharing at the Global, Virtual Instance, and Site scopes. Sharing is...
Using Adaptive Media
Official Documentation
Using Adaptive Media Liferay 7.4+ Liferay Adaptive Media processes images stored in the document library to produce copies at different resolutions. Once generated, you can use the adapted images...
Migrating Documents and Media Thumbnails to Adaptive Media
Official Documentation
Migrating Documents and Media Thumbnails to Adaptive Media DXP automatically generates image thumbnails in Documents and Media using Adaptive Media, which is included by default starting with DXP...
Permissions and Documents
Official Documentation
Permissions and Documents With Liferay's permissions framework, you can control which users can create, view, download, and manage Documents and Media assets. You can give permissions to an...
Enabling Optimization of Animated GIFs
Official Documentation
Enabling Optimization of Animated GIFs To scale animated GIFs, Adaptive Media uses an external tool called Gifsicle. If Gifsicle isn't installed and image/gif is included as a supported MIME type,...
Configuring Document URLs
Official Documentation
Configuring Document URLs Liferay 7.4 U27+/GA27+ When a file is uploaded, Liferay automatically generates a friendly URL for accessing it. This URL uses the following structure:...
Configuring Limits for File Previews
Official Documentation
Configuring Limits for File Previews Liferay DXP 2024.Q1/Portal GA112 Users can preview certain documents (e.g. PDF or text files) in the Documents and Media application; however, previews can...
Creating Documents
Official Documentation
Creating Documents You can use external tools like Google Drive and Microsoft Office 365 to create, edit, and store documents, spreadsheets, and presentations directly within Liferay's Documents...
Limiting File Size
Official Documentation
Limiting File Size You can configure file size limits in Documents and Media. Set a maximum file upload size or for more granularity, define file size limits based on MIME Types. This can take...
Managing Metadata
Official Documentation
Managing Metadata Leverage your Liferay environment to manage metadata for your digital assets. Learn how to define and organize metadata to enhance the searchability and usability of your...
Uploading Files
Official Documentation
Uploading Files With Documents and Media, you can upload any type of file to your Liferay instance's file store or connected repositories. Once uploaded, users with the requisite permissions can...
Creating and Editing Documents with Microsoft Office 365
Official Documentation
Creating and Editing Documents with Microsoft Office 365 Use Office 365™ to create and edit text documents, spreadsheets, or presentations for storage in the Documents and Media library. After...
Linking to Files on Google Drive
Official Documentation
Linking to Files on Google Drive You can create files in your Document Library that link to files in Google Drive™ or images in Google Photos™. To enable this functionality, see Enabling Links to...
Defining Document Types for Liferay 7.3 and Earlier Versions
Official Documentation
Defining Document Types for Liferay 7.3 and Earlier Versions In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are...
Editing Images
Official Documentation
Editing Images Liferay's Documents and Media includes a built-in image editor for cropping and rotating images without switching contexts. To use the image editor, open Documents and Media, click...
Defining Metadata Sets For Liferay 7.3 and Earlier Versions
Official Documentation
Defining Metadata Sets For Liferay 7.3 and Earlier Versions With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created,...
Enabling DocuSign Digital Signatures
Official Documentation
Enabling DocuSign Digital Signatures Liferay Portal 7.4 GA3+ You can now integrate DocuSign digital signatures into your Liferay documents. DocuSign is a service that manages documents to be...
Creating and Editing Documents with Google Drive
Official Documentation
Creating and Editing Documents with Google Drive You can use Google Docs™ to create and edit text documents, spreadsheets, or presentations for storage in the Docs and Media library. When you...
Managing Files
Official Documentation
Managing Files Once you've added files to your document library, you can manage them via the Documents and Media UI. To access management actions for a file, select it or click Actions (Actions...
Defining Metadata Sets
Official Documentation
Defining Metadata Sets With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created, these Metadata Sets can be selected...
Copying Folders and Documents
Official Documentation
Copying Folders and Documents Liferay 2024.Q1+/Portal GA112+ With Documents and Media, you can copy folders, files, and shortcuts between sites and connected asset libraries. This can accelerate...
For Liferay 7.3.x and Earlier
Official Documentation
For Liferay 7.3.x and Earlier The Documents and Media application comes with a built-in image editor. Edit images right from your browser and apply filters, adjust contrast, or crop. In the...
Defining Document Types
Official Documentation
Defining Document Types In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are created using metadata fields and provide...
Using File Expiration and Review Dates
Official Documentation
Using File Expiration and Review Dates Liferay DXP/Portal 7.4+ With the Documents and Media application, you can set expiration and review dates for files. This helps manage digital assets that...
Using Folders
Official Documentation
Using Folders By default, uploaded files are stored in the Documents and Media root folder (i.e., Home), but you can create additional folders to organize and manage your files. Each folder can...