Integrating Assets and Collaborating on Tasks

You can centralize deliverables and streamline communication with the Content Marketing Platform (CMP). By attaching assets to work items and using integrated review cycles, teams maintain a clear audit trail of every content decision.

CMP includes handy content management features you’ll use here:

• Integrate assets by linking CMS documents or local files to specific tasks.
• Collaborate contextually via task-specific comment threads.
• Monitor progress through a dedicated history audit trail.
• Give reviewers a unified task list for managing standard project tasks alongside official CMS workflow approvals.

Prerequisites

Before executing the campaign, you must prepare the environment by activating CMP and onboarding the Clarity team members who will drive the launch.

Complete the steps in Managing a Product Launch in CMP before proceeding to the following steps.

Executing Content and Unified Reviews

The Clarity marketing team’s content strategist, Rose Clark, is tasked with completing the Draft Spring Launch Blog Post task within the Spring Product Launch project. She’ll upload the latest drafts, collaborate with the team for feedback, and ensure all changes are tracked for final approval.

1. Log in to your Liferay DXP instance using the administrator’s credentials.

2. From the Marketing space, click Content Structures.

3. Click Actions for Blog and select Edit.

4. Go to the Workflow tab and select Single Approver for the Marketing space.

   

5. Click Publish and navigate back to the Content Structures tab.

6. From the CMS Assets menu, click All → New and select Blog.

   

7. Enter the title Announcing the 2026 Product Line: Advancing Innovation Through Sustainable Tech.

8. Enter this content:

   We’re excited to introduce our 2026 product line, an ambitious step forward designed to deliver performance, flexibility, and long-term value while reinforcing our commitment to Sustainable Tech. This year’s lineup reflects months of research, customer feedback, and engineering refinement, all focused on helping organizations scale responsibly, reduce operational overhead, and prepare for the next generation of digital experiences.
   
   etc...
   

9. Click Submit for Workflow.

10. Navigate to Tasks → Spring Product Launch → Tasks → Draft Spring Launch Blog Post.

11. In the Assets section, click New and select CMS Assets.

    

12. Click Announcing the 2026 Product Line: Advancing Innovation Through Sustainable Tech and click Select.

13. On the Comments tab, enter your request for the team:

    @Mark Palmer, I’ve uploaded the first draft of the blog. Can you review to ensure it aligns with our 2026 messaging?
    

14. Click Save.

15. Change the Assignee to Mark Palmer.

    To do that, delete Rose’s name and search for Mark.

    

16. Navigate to the History tab.

    The History tab provides an audit trail of the content’s lifecycle. It captures a chronological project narrative, including the initial task creation, ownership handoffs, and the moment assets were linked.

    

17. Open an Incognito tab and log in to Liferay DXP as the reviewer user (in our case, Mark).

    Note

    You can reset Mark’s password in his profile in the Users and Organizations tab.

18. Click the User Profile and select My CMS Homepage.

    

19. Click Tasks in the left-hand navigation.

    

    Here you’ll approve the blog entry that is currently under review.

20. Click Actions for Announcing the 2026 Product Line blog, select Assign to Me and click Save.

21. Click the blog’s actions menu again, select Approve and click Save.

    

22. Click Draft Spring Launch Blog Post and confirm the blog entry linked in the assets section is approved.

23. Navigate to the Comments tab to reply.

    Looks great! The focus on 'Sustainable Tech' is exactly what we need for the 2026 rollout. I've approved the draft.
    

    

24. Navigate back to the tab where the administrator is logged in.

    Note

    To maintain the flow of this tutorial, we’ll use the administrator on behalf of the project manager to finalize the task and project.

25. Go to the Draft Spring Launch Blog Post task and confirm you see Mark’s comment.

26. Change the task’s state to Done.

    

27. Navigate back to the Spring Product Launch project.

28. Change the project’s state to Done.

    

By centralizing content creation and review within Liferay’s Content Marketing Platform, the Clarity team successfully bridged the gap between strategic planning and technical execution. This workflow ensures that your messaging remains consistent across all channels while maintaining a comprehensive audit trail of every decision.