Managing Space and Default Permissions

Beta Feature Liferay DXP 2025.Q4+

Important

Currently, this feature is behind a beta feature flag (LPD-17564) and also depends on release feature flags (LPS-179669 and LPD-34594). Read Feature Flags for more information.

Space admins can assign permissions to users and roles for spaces in the CMS. They can also define default permissions for content, files, and folders at the space level. This ensures that new content, files, or folders automatically inherit the desired permissions for each role.

For general information on roles and permissions, see Roles and Permissions.

Managing Space Permissions

1. Open the space you want to configure.

2. In the space overview, click Actions () next to the space name (1), and select Permissions.

3. Alternatively, navigate to All Spaces, click Actions () for the space you want to configure (2), and select Permissions.

4. For each role listed, check the boxes to grant permissions.

5. Click Save to apply the default permissions.

Space Permissions

Permission	Description
Assign User Roles	Grants the ability to assign roles to other users within the space
Delete	Grants the ability to delete content, files, or the space itself (depending on context)
View Site and Asset Library Administration Menu	Allows access to the administrative menu for sites and asset libraries
View Staging	Grants the ability to view content in staging mode
Permissions	Allows the user to view or manage permissions for the space
Assign Members	Grants the ability to add or remove users from the space
View Members	Allows users to see a list of members in the space
Publish Staging	Grants the ability to publish staged content
Update	Allows users to modify content, files, or space settings
View	Grants read-only access to the space and its content

Important

Users must also have VIEW permissions on the underlying CMS content structures to access content and files.

• Out-of-the-box content structures: VIEW permission is enabled by default.
• Custom CMS content structures: VIEW permission is disabled by default.

Without the correct content structure permissions, users may not see content even if they are members of the space.

Managing Default Permissions

1. Open the space you want to configure.

2. In the space overview, click Actions () next to the space name (1), and select Default Permissions.

3. Alternatively, navigate to All Spaces, click Actions () for the space you want to configure, and select Default Permissions.

4. The Edit Default Permissions modal opens with three tabs:

   • Default Folder Permissions – Applies to all folders in the space.

   • Default Content Permissions – Applies to all content at the root level of the space.

   • Default File Permissions – Applies to all files at the root level of the space.

5. Select the appropriate tab for the type of item you want to configure (folders, content, or files).

6. For each role listed, check the boxes to grant permissions.

7. Click Save to apply the default permissions.

Note

Default permissions apply to new content, files, and folders. Existing entries are not affected unless updated manually.

Default Folder Permissions

Permission	Description
Add Entry	Add files to folders.
Delete	Move folders to the recycle bin.
Permissions	View and modify folder permissions.
Update	Edit or move folders.
Subscribe	Subscribe to receive email notifications when files are added to or modified in folders.
View	View folders.
Add Folder	Add folders.

Default Content and File Permissions

Permission	Description
Update Discussion	Edit another user’s comment on the asset.
Delete	Move the asset to the Recycle Bin.
Permissions	View and modify the asset’s permissions.
Object Entry History	Query entry history via REST APIs.
Delete Discussion	Delete comments on the asset.
Update	Edit or update the asset.
View	View the asset.
Add Discussion	Comment on the asset.

Managing Folder, Asset, and Content Structure Permissions Individually

You can also manage permissions individually for specific folders, content structures, and assets to fine-tune access control beyond the default permissions defined at the space level.

The available permissions are the same as those listed in the Default Content and File Permissions and Default Folder Permissions sections.

1. Open the () and click CMS to go to the CMS homepage.

2. In the left menu, select the section that matches what you want to configure:

   • Contents or Files under Assets to manage permissions for individual folders, content, and files.

   • Content Structures under Admin to manage permissions for content structures.

3. Find the item in the list, click Actions (), and select Permissions.

4. For each role listed, check the boxes to grant permissions.

5. Click Save to apply the changes.

Related Topics

• Spaces
• Creating Spaces
• Roles and Permissions