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Sharing Forms and Managing Submissions The Forms application is in maintenance mode as of Liferay DXP 2024.Q4/Portal GA129. Migrate your forms to objects and form container fragments to...

Form Reports

Official Documentation

Form Reports 7.3, 7.4 Once users begin submitting form entries, you can access a field-by-field report on the form's records: Navigate to the Forms application. In the Product Menu (Product...

Managing Form Entries

Official Documentation

Managing Form Entries Once users begin submitting form entries, you can access the form entry data through the UI or export the data to a different file format for further analysis and review. ...

Enabling CAPTCHA on Form Submissions

Official Documentation

Enabling CAPTCHA on Form Submissions CAPTCHA can be enabled to deter automated form submissions. To enable CAPTCHA: Click the form's Options (Options) and select Settings. Navigate to the Form...

Redirecting Users on Form Submission

Official Documentation

Redirecting Users on Form Submission By default, when a user submits a form response, they are directed to a success page. This behavior can be configured to instead redirect a user to a specific...

Developer Guide

Official Documentation

Developer Guide The Forms application is in maintenance mode as of Liferay DXP 2024.Q4/Portal GA129. Migrate your forms to objects and form container fragments to future-proof your solutions. ...

Understanding Form Storage Adapters

Official Documentation

Understanding Form Storage Adapters Liferay DXP 7.3 and Liferay DXP 7.2 versions that include the fix for [LPS-97208](https://issues.liferay.com/browse/LPS-97208) (planned for Liferay DXP 7.2 SP3)....

Creating Data Definitions

Official Documentation

Creating Data Definitions Dynamic Data Lists is deprecated as of Liferay DXP 7.3, and is planned for removal in 2024. It is replaced by Objects. Please migrate your Dynamic Data Lists to Objects...

Using the REST Data Provider to Populate Form Options

Official Documentation

Using the REST Data Provider to Populate Form Options Select from List fields can hold many options. Those options can be supplied automatically by using the JSON web services registered in Liferay...

Writing a Custom Form Field Type

Official Documentation

Writing a Custom Form Field Type The Forms application contains many highly configurable field types out-of-the-box. Most use cases are met with one of the existing field types. If your use case...

Using the Require Rule

Official Documentation

Using the Require Rule Use a Require rule to make a field required based on one or more conditions. Require Rules work in association with other Rules, such as the Show Rule. To demonstrate,...

Kaleo Forms

Official Documentation

Kaleo Forms Subscription Kaleo Forms is deprecated as of Liferay DXP 2023.Q3/Portal GA92. Use business processes for Liferay Objects (i.e., objects, workflow, and form container fragments)...

Using the Jump to Page Rule

Official Documentation

Using the Jump to Page Rule Use a Jump to Page rule to navigate automatically to a specific page in the form based on one or more conditions. This is useful if some pages do not apply to all the...

Using the Enable-Disable Rule

Official Documentation

Using the Enable-Disable Rule An enable/disable Rule makes a field editable based on one or more conditions. This is useful for entering optional information or gathering data from only users who...

Using the Show-Hide Rule

Official Documentation

Using the Show-Hide Rule Users can use a Show action show a field if a condition is met. Otherwise, this field is hidden. This example uses a camp registration form with two text fields: I am...

Using Forms to Poll Users

Official Documentation

Using Forms to Poll Users The Forms application is in maintenance mode as of Liferay DXP 2024.Q4/Portal GA129. Migrate your forms to objects and form container fragments to future-proof your...

Configuring Personal Notifications

Official Documentation

Configuring Personal Notifications Liferay provides integrated notification tools, so you can ensure users are alerted to platform events. Users can customize which notifications they receive by...

Using Forms with a Workflow

Official Documentation

Using Forms with a Workflow The Forms application is integrated with the Workflow application and therefore users can activate a workflow process for a form. This means that before a form's entry...

Notifications

Official Documentation

Notifications Liferay provides integrated notification tools to alert users to platform events. For Liferay DXP, this includes email and website notifications for the following default...

Sharing Forms

Official Documentation

Sharing Forms There are two ways to share a form: Placing the Form widget on a site page and configuring the widget to display the particular form. This allows the form to be seen and submitted...

Creating Notification Templates

Official Documentation

Creating Notification Templates Liferay DXP 2023.Q4+/Portal GA102+ With notification templates, you can design automated email and user notifications for Liferay services. Each template identifies...

Creating and Managing Objects

Official Documentation

Creating and Managing Objects Liferay 7.4+ Liferay Objects provides a convenient UI for creating custom applications that meet your business needs without writing code. You can also use Objects to...

Using the Notification Queue

Official Documentation

Using the Notification Queue Liferay 7.4 U75+/GA75+ Liferay provides the Notification Queue application for reviewing email notifications triggered by an object action. You can verify the status...

Writing a Custom Data Provider

Official Documentation

Writing a Custom Data Provider Liferay Forms fields can be populated using a Data Provider. Out of the box, there's a REST Data Provider that provides a flexible way to consume data from most REST...

Writing a Form Storage Adapter

Official Documentation

Writing a Form Storage Adapter Liferay DXP 7.3 and Liferay DXP 7.2 versions that include the fix for [LPS-97208](https://issues.liferay.com/browse/LPS-97208) (planned for Liferay DXP 7.2 SP3) By...

Developing a Custom Form Field for Liferay 7.2

Official Documentation

Developing a Custom Form Field for Liferay 7.2 React-based custom form fields can be developed for Liferay 7.3 and Liferay 7.4. See Writing Custom Form Field Types to learn how. Liferay 7.2 used a...

Example: Using Hidden Fields with Form Rules

Official Documentation

Example: Using Hidden Fields with Form Rules Configure Forms fields as hidden in the Advanced configuration tab. Hide fields using the advanced setting. There's a hidden field in this form. It...

Using the Autofill Rule

Official Documentation

Using the Autofill Rule The autofill rule filters a form field's options based on pre-configured conditions. If you already have a data provider enabled, the autofill rule is the next step in...

Using the Calculate Rule

Official Documentation

Using the Calculate Rule Users can create Calculate rules that populate a numeric field by calculating its value based on other fields. For example, a Calculate rule can calculate a camp or...

Objects

Official Documentation

Objects Liferay 7.4+ With Liferay Objects, you can build and deliver applications without having to write code or deploy modules. Each application built with Objects is integrated with Liferay's...

Defining Object Actions

Official Documentation

Defining Object Actions Liferay 7.4 U60+/GA60+ Object actions define operations that you can run manually or automatically for object entry events. To add an action, Open the Global Menu (...

Actions

Official Documentation

Actions Object actions define custom business logic that you can run manually or automatically for object entry events. Examples include delivering entry event data to a webhook URL, sending email...

Using Manual Actions

Official Documentation

Using Manual Actions Liferay 7.4 U60+/GA60+ When you use the standalone trigger for object actions, the actions become manual instead of automatic. Trigger these actions using these methods: ...

Understanding Action Types

Official Documentation

Understanding Action Types Liferay 7.4 U60+/GA60+ Actions define custom operations triggered by object entry events. Liferay provides these action types: TypeDescription NotificationSend email or...

Auditing Object Events

Official Documentation

Auditing Object Events Liferay 7.4 U72+/GA72+ You can use Liferay's audit framework to track events for custom object definitions and their entries. To track entry events, you must enable entry...

Activating and Deactivating Objects

Official Documentation

Activating and Deactivating Objects Custom objects are activated when published. While active, you can use the object to create entries via the Liferay UI or dedicated REST APIs. If needed, you can...

Deleting Objects

Official Documentation

Deleting Objects Liferay 7.4 U26+/GA26+ You can delete draft and published object definitions. Deleting a definition removes its associated data, including the stored entries for published...

Extending Unmodifiable System Objects

Official Documentation

Extending Unmodifiable System Objects Liferay 7.4 U86+/GA86+ With Liferay Objects, you can extend supported system services. These services are integrated with the Objects framework as...

Fields

Official Documentation

Fields Liferay DXP 2023.Q4+/Portal GA102+ Object fields are data definitions that represent database columns and store different types of values. All objects include default system fields, but you...

Exporting and Importing Object Definitions

Official Documentation

Exporting and Importing Object Definitions You can export and import object definitions as .json files. These files include the definition's complete schema (e.g., configurations, fields, actions,...

Adding and Managing Custom States

Official Documentation

Adding and Managing Custom States Liferay 7.4+ Some use cases may require assigning multiple states to an object entry at the same time. For example, when building an Order application, you may...

Auto-Increment Fields

Official Documentation

Auto-Increment Fields DXP 2024.Q1+/Portal GA112+ Auto-Increment fields are configurable read-only fields for uniquely identifying object entries in a human-readable format. For example, an IT...

Aggregation Fields

Official Documentation

Aggregation Fields Liferay 7.4 U47+/GA47+ Aggregation fields perform basic calculations on the entries from a relationship table and display the resulting values. Available aggregation functions...

Assignee Fields

Official Documentation

Assignee Fields Liferay DXP 2025.Q4+/Portal 2026.Q1+ Assignee fields are for selecting existing users or roles in the object entry. Assigned users can edit the entry with no manual permission...

Adding Fields to Objects

Official Documentation

Adding Fields to Objects Liferay DXP 2023.Q4+/Portal GA102+ Fields are data definitions that represent database columns and store different types of values. By default, all objects include these...

Attachment Fields

Official Documentation

Attachment Fields Attachment fields are for uploading files to your instance's Document Library. When uploaded, the file is linked to the entry's attachment field. Each field can only be linked to...

Encrypted Fields

Official Documentation

Encrypted Fields Self-Hosted and PaaS Only Liferay 7.4 U72+/GA72+ Liferay provides the encrypted field type for storing sensitive user data. To use encrypted fields, first add an encryption...

Picklist Fields

Official Documentation

Picklist Fields Liferay 7.4 U72+/GA72+ Picklists define lists of text values usable as single select or multi-select fields in object definitions. By default, single select fields appear as...

Using Read-Only Fields

Official Documentation

Using Read-Only Fields Some use cases may require data fields to be read-only. For example, data integrity may require some field values to remain immutable, or you may need to prevent unauthorized...

Layouts

Official Documentation

Layouts Liferay 7.4+ Object layouts define how fields and relationships appear when creating and editing entries. All published objects include an autogenerated layout with a single tab that lists...

Phone Number Fields

Official Documentation

Phone Number Fields [Dev Feature](../../../../security-and-administration/administration/configuring-liferay/feature-flags.md#dev-feature-flags) Phone Number fields store contact numbers with...

Setting Default Field Values

Official Documentation

Setting Default Field Values Liferay DXP 2026.Q1+ You can use default field values to reduce manual entry errors and ensure that your object data remains consistent across all creation methods....

Designing Object Layouts

Official Documentation

Designing Object Layouts Liferay 7.4 U31+/GA31+ Layouts define how fields and relationships appear when creating and editing object entries. Each layout can include multiple tabs containing...

Formula Fields

Official Documentation

Formula Fields Liferay DXP 2023.Q4+/Portal GA102+ Formula fields provide read-only values calculated using numeric fields in the object definition. Unlike other fields, formula values are...

Adding Categorization to Fields Tabs

Official Documentation

Adding Categorization to Fields Tabs Liferay 7.4 U31+/GA31+ You can add categorization blocks to fields tabs so end users can apply tags and categories to object entries. Follow these steps: ...

Managing Objects with Headless APIs

Official Documentation

Managing Objects with Headless APIs Liferay 7.4+ You can create and manage objects from the Applications menu, but you can also use Liferay's REST APIs. Call these services to create and manage...

Defining Object Relationships

Official Documentation

Defining Object Relationships Liferay 7.4+ Relationships add fields and tables to object definitions for relating their entries to one another. Follow these steps to add relationships to object...

Localizing Object Definitions and Entries

Official Documentation

Localizing Object Definitions and Entries Liferay DXP 2023.Q3+/Portal GA92+ Liferay objects are integrated with the localization framework, so you can add translations for definition labels, and...

Organizing Objects with Folders

Official Documentation

Organizing Objects with Folders By default, object definitions are grouped in the Uncategorized folder, but you can add object folders to organize data models and manage access to definitions. ...

Removing Relationships

Official Documentation

Removing Relationships Liferay 7.4 U26+/GA26+ You can remove relationships from both draft and published object definitions. Removing a relationship permanently deletes its field from the related...

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