Content Management System Permissions Reference
Beta Feature Liferay DXP 2025.Q4+
Currently, this feature is behind a beta feature flag (LPD-17564) and also depends on release feature flags (LPS-179669 and LPD-34594). Read Feature Flags for more information.
Assign permissions to roles and users to manage access to spaces, folders, content, files, vocabularies, and categories in the Content Management System (CMS). See Managing Permissions in the Content Management System for more details.
Here’s a list of all permissions associated with the CMS.
Space Permissions
Space permissions define which users and roles can access and manage spaces in the CMS.
| Permission | Description |
|---|---|
| Assign User Roles | Permission to assign roles to other users within the space |
| Delete | Permission to delete content, files, or the space itself (depending on context) |
| View Site and Asset Library Administration Menu | Permission to the administrative menu for sites and asset libraries |
| View Staging | Permission to view content in staging mode |
| Permissions | Permission to view or manage permissions for the space |
| Assign Members | Permission to add or remove users from the space |
| View Members | Permission to see a list of members in the space |
| Publish Staging | Permission to publish staged content |
| Update | Permission to modify content, files, or space settings |
| View | Permission to read the space and its content |
Users must also have VIEW permissions on the underlying CMS content structures to access content and files.
- Out-of-the-box content structures: VIEW permission is enabled by default.
- Custom CMS content structures: VIEW permission is disabled by default.
Without the correct content structure permissions, users may not see content even if they are members of the space.
Folder Permissions
Folder permissions control who can view, add, update, or delete folders and their content within a space. Roles can also subscribe to folders to receive notifications when content changes.
| Permission | Description |
|---|---|
| Add Entry | Add files to folders. |
| Delete | Move folders to the recycle bin. |
| Permissions | View and modify folder permissions. |
| Update | Edit or move folders. |
| Subscribe | Subscribe to receive email notifications when files are added to or modified in folders. |
| View | View folders. |
| Add Folder | Add folders. |
Content and File Permissions
These permissions govern access to CMS content and files, including rights to view, edit, delete, comment, and manage permissions.
| Permission | Description |
|---|---|
| Update Discussion | Edit another user’s comment on the asset. |
| Delete | Move the asset to the Recycle Bin. |
| Permissions | View or modify the asset’s permissions. |
| Object Entry History | Query entry history via REST APIs. |
| Delete Discussion | Delete comments on the asset. |
| Update | Edit or update the asset. |
| View | View the asset. |
| Add Discussion | Comment on the asset. |
Vocabularies and Categories Permissions
These permissions control access to vocabularies and categories, including creating, editing, viewing, and deleting them within the CMS.
| Permission | Description |
|---|---|
| Delete | Delete vocabularies or categories. |
| Permissions | View or modify permissions for vocabularies or categories. |
| Update | Edit vocabulary properties or update category details. |
| View | View vocabularies and categories. |
| Add Category (categories only) | Add a new category to the vocabulary. |