Exploring Assets

Beta Feature Liferay DXP 2025.Q4+

Important

Currently, this feature is behind a beta feature flag (LPD-17564) and also depends on a release feature flag (LPD-34594) and a beta feature flag (LPD-11235). Read Feature Flags for details on configuring feature flags and Feature Availability for availability details.

You can view assets in Gallery, Table, or Card view. The layouts support folder navigation and quick actions for an intuitive browsing experience. Navigate folders, perform quick actions, and use filters or previews to find/review the content you need fast.

Gallery View: Displays assets in a single layout that combines browsing with a live preview of the selected asset.

Table View: Displays assets in a sortable table with columns for Title, Author, Type, Space, Modified Date, and Status.

Card View: Displays assets as cards with a thumbnail (if available), asset type icon, title, modified date, and workflow status.

The three available layouts are Gallery View, Table View, and Card View. Gallery View combines browsing with a live preview, Table View organizes assets in sortable columns, and Card View emphasizes previews and workflow details.

Tip

Use the breadcrumb trail to navigate through folders. Combine it with the search bar and filters to locate assets faster.

Using Gallery View

Gallery view (1) combines browsing and preview in a single layout. It is the default view for the Files section and for Spaces → Files.

The layout includes

Preview area (2): Displays a preview of the selected item. If a preview cannot be generated, the system displays an empty state.

File cards (3): Display items as cards along the bottom. Selecting a card highlights it and updates the preview.

Use the left and right arrows to move between items.

By default, the first item in the list is selected and shown in the preview area. Selecting another item updates the preview immediately without additional actions.

Gallery view combines file browsing and file preview in a single layout.

Using the Info Panel

Use the Info Panel to view detailed information about a selected asset without leaving the main list.

To open the Info Panel, select an asset and click () or next to the asset click Actions () → Show Details.

The info panel includes these tabs:

Details: Displays metadata such as URL, author, creation and modification dates, review and expiration dates, and custom metadata fields. For images (1) and PDFs (2), a thumbnail or preview appears. Other asset types (3) have no preview.

Access the Details tab to view metadata and a preview of an image or PDF file.

Categorization (4): Add or edit categories and tags to organize assets.

Performance (5): Displays file performance metrics from Liferay Analytics Cloud when enabled.

Versions (6): Lists file versions with version numbers, creation dates, and authors.

Comments (7): Shows file comments with author and timestamp. You can also add new comments.

Access the Categorization tab to manage categories and tags, the Performance tab to view file metrics from Liferay Analytics Cloud, the Versions tab to see a list of available versions of the file, and the Comments tab to see and add comments related to the file.

Previewing Assets

The Files section provides built-in previews for images, videos, and PDFs. To preview a file, click Actions () next to the file → View. If the system cannot generate a preview for a file, it displays an empty state.

The Files section provides built-in previews for images, videos, and PDFs.

Images: Open in a full-width modal with actions for download, info, and comment.
Videos: Open in a full-width modal with actions for download, info, and comment.
PDFs: Open in a full-width modal with pagination. The number of previewable pages is configurable at the system or instance level.

The information panel remains available across views for standardized file details and comments.

Using Filters

Use the search bar and filters to locate assets across spaces and asset types.

Use the search bar to find specific entries by name or keyword.
Select filters to narrow results by attributes such as type, status, or date.

Some included filters include Space, Type, Category, Tags, Extension, Author, Status, and date filters for Create, Display, Expiration, Modified, Publish, and Review dates.
Configure each filter by selecting the categories or parameters you want. Toggle Exclude to remove matching results.
Beta Feature (LPD-22473) Copy the filter’s URL to save personalized searches for frequent use. See Managing Data Sets to learn more.

Customizing the All Section

Liferay DXP 2026.Q1+

Important

This feature also requires the Data Set Manager release feature flag (LPS-164563). Read Feature Flags for more information.

The CMS All section uses a system data set. Administrators configure this view in Data Set Manager to change columns, sorting options, filters, and available actions.

Open the Global Menu (), go to the Control Panel tab, and click Data Sets.
Select the System Data Sets tab and click New.

If this is your first data set, you can click Create System Data Set Customization.
Select All Section - CMS All Section and click Create.

The system data set is created. Edit it like any other data set. See Managing Data Sets for details.

For example, rearrange the column order. By default, the data set displays Title, Type, Space, Author, Modified Date, and Workflow Status (1). To focus on workflow, display Title, Status, Author, Modified Date, Type, and Space (2). You can also remove columns, define filters, and set ordering rules, such as sorting by Created Date in descending order.