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Using the Show-Hide Rule
Official Documentation
Using the Show-Hide Rule Users can use a Show action show a field if a condition is met. Otherwise, this field is hidden. This example uses a camp registration form with two text fields: I am...
Kaleo Forms
Official Documentation
Kaleo Forms Kaleo Forms is deprecated as of Liferay DXP 2023.Q3/Portal GA92. Use business processes for Liferay Objects (i.e., objects, workflow, and form container fragments) instead. Liferay's...
Sharing Forms and Managing Submissions
Official Documentation
Sharing Forms and Managing Submissions The Forms application is in maintenance mode as of Liferay DXP 2024.Q4/Portal GA129. Migrate your forms to objects and form container fragments to...
Form Reports
Official Documentation
Form Reports 7.3, 7.4 Once users begin submitting form entries, you can access a field-by-field report on the form's records: Navigate to the Forms application. In the Product Menu (Product...
Managing Form Entries
Official Documentation
Managing Form Entries Once users begin submitting form entries, you can access the form entry data through the UI or export the data to a different file format for further analysis and review. ...
Creating Notification Templates
Official Documentation
Creating Notification Templates Liferay DXP 2023.Q4+/Portal GA102+ With Notification Templates, you can design automated email and user notifications for Liferay services. Each template identifies...
Using the Notification Queue
Official Documentation
Using the Notification Queue Liferay 7.4 U75+/GA75+ Liferay provides the Notification Queue application for reviewing email notifications triggered by an object action. You can verify the status...
Sharing Forms
Official Documentation
Sharing Forms There are two ways to share a form: Placing the Form widget on a site page and configuring the widget to display the particular form. This allows the form to be seen and submitted...
Using Forms with a Workflow
Official Documentation
Using Forms with a Workflow The Forms application is integrated with the Workflow application and therefore users can activate a workflow process for a form. This means that before a form's entry...
Using Forms to Poll Users
Official Documentation
Using Forms to Poll Users The Forms application is in maintenance mode as of Liferay DXP 2024.Q4/Portal GA129. Migrate your forms to objects and form container fragments to future-proof your...
Notifications
Official Documentation
Notifications Liferay provides integrated notification tools to alert users to platform events. For Liferay DXP, this includes email and website notifications for the following default...
Configuring Personal Notifications
Official Documentation
Configuring Personal Notifications Liferay provides integrated notification tools, so you can ensure users are alerted to platform events. Users can customize which notifications they receive by...
Workflow
Official Documentation
Workflow Liferay DXP ships with a workflow engine that allows reviewing and approving content such as Blogs, Web Content, or Wikis before publication. Define any number of business...
Designing and Managing Workflows
Official Documentation
Designing and Managing Workflows Building Workflows Managing Workflows Workflow Designer Workflow Designer Overview Workflow Nodes Creating Workflow Tasks Configuring Workflow Actions and...
Managing Workflows
Official Documentation
Managing Workflows With the workflow framework, Users manage asset publication in custom-built workflow processes. Users with permission to access workflow process definitions in the Control Panel...
Assigning Task Nodes
Official Documentation
Assigning Task Nodes Subscription Task nodes require interaction by people. To alert and associate tasks with the right people, use notifications and assignments, respectively. You can assign task...
Creating Workflow Tasks
Official Documentation
Creating Workflow Tasks Subscription The default Single Approver Definition offers a simple introduction to workflow tasks. It has only two task nodes: Review and Update. The workflow enters the...
Workflow Designer
Official Documentation
Workflow Designer Subscription The Workflow Designer's user interface was refreshed in Liferay DXP 7.4 Update 20. The look and feel of the new builder is improved and the user experience is more...
Using Forks and Joins
Official Documentation
Using Forks and Joins Subscription Here you'll learn how to use the Fork, Join and Join XOR nodes. These nodes are useful for workflow processes that have multiple reviewers like the...
Using Task Timers
Official Documentation
Using Task Timers Task nodes can include task timers to trigger an action after a specified time period. Timers are useful for ensuring a task does not go unattended for too long. Available timer...
Creating a Condition Evaluator
Official Documentation
Creating a Condition Evaluator A Workflow condition node uses a Groovy script to determine the proper transition a workflow item traverses. Instead of writing logic in Groovy directly in a workflow...
Workflow Definition Node Reference
Official Documentation
Workflow Definition Node Reference Node elements and their sub-elements are fundamental building blocks making up workflow definitions. Nodes often reflect the real life stages of the review...
Using Condition Nodes
Official Documentation
Using Condition Nodes Subscription Condition nodes are useful for acting (transitioning, assigning, etc.) conditionally in the workflow. Perhaps you have multiple reviewers and must determine...
Workflow Designer Overview
Official Documentation
Workflow Designer Overview Subscription The Process Builder's workflow designer is a graphical interface for creating workflow process definitions. The convenient drag and drop interface makes...
Workflow Nodes
Official Documentation
Workflow Nodes Subscription A Workflow Node represents a specific point in an approval process, whether it begins the review process, approves or rejects the asset, or reassigns the task. Below...
Workflow Transitions
Official Documentation
Workflow Transitions Subscription Transitions represent the paths a workflow can traverse. In the Workflow Designer's palette, transitions are the arrows connecting the workflow nodes: ...
Developer Guide
Official Documentation
Developer Guide Using The Script Engine in Workflow Crafting XML Workflow Definitions Workflow Definition Node Reference Workflow Notification Template Variables Workflow Task Node Reference ...
Crafting XML Workflow Definitions
Official Documentation
Crafting XML Workflow Definitions As of DXP 2024.Q3, scripting is disabled by default. You can enable it in System Settings → Script Management (under the Security category). All Workflow...
Creating an Action Executor
Official Documentation
Creating an Action Executor Workflow nodes can contain elements that execute custom logic via Groovy scripts. approve
Using the Script Engine in Workflow
Official Documentation
Using the Script Engine in Workflow As of DXP 2024.Q3, scripting is disabled by default. You can enable it in System Settings → Script Management (under the Security category). Add Groovy scripts...
Activating Workflow
Official Documentation
Activating Workflow You can activate a workflow process for an asset type either across the DXP instance or only on a specific site. When a workflow process is activated across the instance for a...
Reviewing Assets
Official Documentation
Reviewing Assets When an asset's workflow is activated, one or more users must review it before publication. You can assign workflow review processes to specific users or to a particular Role (for...
Workflow Metrics: Reports
Official Documentation
Workflow Metrics: Reports Subscription Open the Workflow Metrics from the Applications Menu (Applications Menu) (Control Panel → Workflow → Metrics) and you immediately see metrics on each...
Workflow Notification Template Variables
Official Documentation
Workflow Notification Template Variables Liferay 7.3+ Some variables are auto-injected into the workflow notification context. These are handy to use in your workflow notification templates. ...
Workflow Task Node Reference
Official Documentation
Workflow Task Node Reference As of DXP 2024.Q3, scripting is disabled by default. You can enable it in System Settings → Script Management (under the Security category). Tasks are the part of the...
Working with Workflow Context
Official Documentation
Working with Workflow Context Workflows in Liferay are used as approval processes. At each step of the process, the workflow has certain data that's available in a Map object referred to in your...
Introduction to Workflow
Official Documentation
Introduction to Workflow Liferay DXP ships with a workflow engine that allows users to review and approve content such as Blogs, Web Content, Wikis before they are published. The Workflow...
Using Workflows
Official Documentation
Using Workflows Activating Workflow Reviewing Assets Using Workflow Metrics Workflow Metrics Reports
Using Workflow Metrics
Official Documentation
Using Workflow Metrics Subscription This feature works only with Elasticsearch. Workflow Metrics gives insight into the time spent to complete certain workflow events. To use it, set up...
Creating Pages
Official Documentation
Creating Pages Pages form the foundation of your site's content and user experience. With Liferay, you can create dynamic and engaging web experiences using flexible, low-code tools to define...