Filtering and Sorting Web Content Articles

By default, the Web Content application (Site Menu → Content & Data → Web Content) shows a list of all the Web Content Articles you can access. When you work with many items, the filtering and sorting options can help you find and review this content list faster.

You can filter and sort the Web Content Articles from the Web Content application.

When viewing all assets, assets in a specific folder, or assets resulting from a Web Content search, you can use three different filter and sort options:

Filter by Navigation
Filter by Status
Order by

You can combine these filter and sort options. For example, if you choose the Mine filter along with the Draft and the sort by Modified Date filters, you obtain a list of your articles in Draft status ordered by modified date.

When you filter by navigation, you filter all the Web Content you have permission to view, independently of where this content exists or what search keyword you use in the search field.

Filter Option	Description
All	All Web Content articles and folders.
Mine	Items that the currently logged-on user last edited.
Recent	Assets that have recently been modified. You cannot use the Order by option with this filter.
All	All Web Content articles and folders.
Structures	Filters Web Content articles based on Web Content Structure.

Using the Structures filter, you can filter the Web Content articles based on a specific Web Content Structure.

Filter by Status

When you use the Status filter, you filter the Web Content based on its publication status, using assets from the current Web Content folder or search keyword in the search field.

Filter Option	Description
Any	All assets in the Web Content folder, regardless of the asset publication status.
Draft	All assets that have been saved but not published. This filter includes both draft assets, which have not yet been published, and new and unpublished versions of previously published assets.
Scheduled	Unpublished assets with a scheduled date and time for publication.
With Approved Versions	All published assets where the most recent version is not in the Draft or Expired status.
With Expired Versions	All assets with at least one expired version. This filter includes Web Content where a published version expired before a new version was scheduled or published.

Order by

These options sort the screen content based on the selected criteria. You can use these after using one of the content filters to organize the assets list better.

Filter Option	Description
Display Date	Sorts assets by the last display date.
Modified Date	Sorts assets by the last modification date.
Title	Sorts assets alphabetically.

tip

You can always change the sort order using the Reverse Sort Direction () button next to the Filter and Order drop-down menu.