Content Dashboard Interface
Available 7.3+
The Content Dashboard user interface has three main sections:
To access the dashboard, open the Global Menu ( 
), go to the Applications tab, and click Content Dashboard. Here you can view the content audit tool (1) at the top of the page and the contents list (2) at the bottom. From the contents list, you can access the content info sidebar (3) by hovering over a content item and clicking the Info button ( 
). Alternatively, you can click the content item’s Actions button ( 
) and select Info.
If the instance is connected to Analytics Cloud, you can also select View Metrics to open the Content Performance side panel. See About the Content Performance Tool for more information.
Content Audit Tool
The content audit tool displays assets from the contents list section in a chart. This chart represents the total number of assets for the selected vocabularies and categories and can include items from all sites and asset libraries. However, the chart only displays data the current user can access. You can also restrict chart results using contents list filters.
If the chart does not display the expected information, verify your categories for the selected vocabularies and ensure that your content is categorized.
The content audit tool includes four UI elements:
The chart legend
X-axis categories for the first vocabulary
Y-axis categories for the second vocabulary
The bar chart
Customizing Vocabularies and Categories for the Content Audit Tool
By default, the bar chart shows the total number of assets for each category in the selected vocabularies. To change these vocabularies,
Click the Configure button (
) in the content audit area.Use the left and right arrow buttons to select which vocabularies to display in the chart.
You can only use one or two vocabularies at a time. Also, you can only combine vocabularies from the same site. However, you can use global vocabularies with vocabularies from any site.
Click the up and down arrow buttons to order the vocabularies.
The chart uses the top vocabulary for the x-axis and the bottom vocabulary for the y-axis.
Click Save.
Click the Flip Axes button ( 
) to quickly switch the x- and y-axes.
Contents List
By default, the contents list displays all content you can access across your sites and asset libraries. From here, you can sort and filter this content using built-in or custom filters. The content audit tool chart changes dynamically based on the filters that you set.
The contents list includes four UI elements:
Filter and Sort selector
Filter editor
Search field
List of contents
In the list of contents are the following columns:
| Column | Description |
|---|---|
| Title | The content’s title. |
| Author | The content’s author. |
| Type | The content type: web content article, document 7.4 U23+/GA23+ |
| Subtype | The content subtype. |
| Site or Asset Library | The content item’s location in the Liferay instance. |
| Status | The workflow statuses for each content item. |
| Vocabulary (x-axis) | The categories applied to the content item from the content audit tool’s x-axis vocabulary. |
| Vocabulary (y-axis) | The categories applied to the content item from the content audit tool’s y-axis vocabulary. |
| Modified Date | The content’s last modified date |
The content list uses the Page icon ( 
) to identify assets that have a display page template.
You can hover over content in the list to access these actions:
View (
): View the content’s display page.Edit (
): Open the content in edit mode.Info (
): Open the content info sidebar.View Metrics (
): Open the content performance panel.
Filtering and Sorting Content in the Contents List
From the Filter and Order drop-down menu, select a pre-defined filter. You can also sort content by title or modified date.
You can use the search bar to filter content by keyword or click a bar in the content audit chart to filter content by the selected category.
See Understanding Contents List Filters for more information on how combining filters works.
When you close the dashboard page, the default filter and sorting option are reset.
Filter Options Reference
For 7.4+
From the Filter and Order drop-down menu, you can choose these options:
| Filter | Description |
|---|---|
| Categories | Filters using one or more categories from your vocabularies. |
| Site or Asset Library | Filters by site or asset library. |
| Type | Filters by content type and subtype, including out-of-the-box and custom subtypes. |
| Extension | Filters by file extension:
|
| Tags | Filters by content tags. |
| Filter by Author | Filters by content author. |
| Filter by Status | Filters by the content’s workflow status. |
Understanding Contents List Filters
When you use the categories or tags filters with more than one criteria, the results correspond to content that meets all the criteria (see example A.)
When you choose multiple options for the same filter criteria, the contents list shows assets matching at least one option (see example B.)
The criteria from different filters is combined using the
andoperator (see example C.)
| Example | Filter By | Filter Example | Contents List Results |
|---|---|---|---|
| A | Categories | Categories: Entrepreneur and Family | Only assets that belong to both the Entrepreneur and Family Categories. |
| B | Authors | Authors: Peter and Linda | Assets authored by Peter or Linda or both. |
| C | Categories, Authors | Category is Entrepreneur and Author is Linda | Only assets under the Entrepreneur Category and authored by Linda. |
Content Info Sidebar
The info sidebar provides access to actions and metadata for your selected asset. To open the sidebar, click the Actions button ( ) for the desired asset and select Info. Alternatively, you can hover over the asset and click the Info button ( ).
This table lists available metadata and actions for different asset types.
| Asset Type | Metadata/Action |
|---|---|
| Web Content |
|
| Documents and Media 7.4 U53+/GA53+ | |
| Blog Entries |
|
Version History
Available 7.4 U53+/GA53+
The Content Info panel displays the version history for assets from Web Content and Documents and Media. To view the version history, click Info () for a content item and go to the Versions tab.
This tab lists up to 10 available versions for the item. If there are more versions, you can view them by clicking the View More button.
Each version displays the author of the version, the time of its creation, and a changelog. You can click the Actions button () for a version to access these actions:
Preview: Show the rendered web content or document.
Compare To: Show the difference between the selected version and another version. This opens a new page that shows additions, deletions and formatting changes between versions. This action is available only when there are two or more active versions.
Expire: Deactivate a version and activate the next available version. For instance, if there are two versions, 1.2 and 1.1, and you expire 1.2, 1.1 becomes the active version.
