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Using Workflow with Documents and Media Documents and Media is fully integrated with Liferay's workflow engine. This means you can define custom review and approval processes for your files. In...

Uploading and Managing

Official Documentation

Uploading and Managing Use your Liferay environment to upload and manage digital assets. This section covers topics from the basics of uploading files to advanced management of digital documents...

Configuring Document URLs

Official Documentation

Configuring Document URLs Liferay 7.4 U27+/GA27+ When a file is uploaded, Liferay automatically generates a friendly URL for accessing it. This URL uses the following structure:...

Copying Folders and Documents

Official Documentation

Copying Folders and Documents Liferay 2024.Q1+/Portal GA112+ With Documents and Media, you can copy folders, files, and shortcuts between sites and connected asset libraries. This can accelerate...

Creating Documents

Official Documentation

Creating Documents You can use external tools like Google Drive and Microsoft Office 365 to create, edit, and store documents, spreadsheets, and presentations directly within Liferay's Documents...

Creating and Editing Documents with Google Drive

Official Documentation

Creating and Editing Documents with Google Drive You can use Google Docs™ to create and edit text documents, spreadsheets, or presentations for storage in the Docs and Media library. When you...

Enabling DocuSign Digital Signatures

Official Documentation

Enabling DocuSign Digital Signatures Liferay Portal 7.4 GA3+ You can now integrate DocuSign digital signatures into your Liferay documents. DocuSign is a service that manages documents to be...

Linking to Files on Google Drive

Official Documentation

Linking to Files on Google Drive You can create files in your Document Library that link to files in Google Drive™ or images in Google Photos™. To enable this functionality, see Enabling Links to...

Managing Files

Official Documentation

Managing Files Once you've added files to your document library, you can manage them via the Documents and Media UI. To access management actions for a file, select it or click Actions (Actions...

Managing Metadata

Official Documentation

Managing Metadata Leverage your Liferay environment to manage metadata for your digital assets. Learn how to define and organize metadata to enhance the searchability and usability of your...

Defining Metadata Sets

Official Documentation

Defining Metadata Sets With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created, these Metadata Sets can be selected...

Uploading Files

Official Documentation

Uploading Files With Documents and Media, you can upload any type of file to your Liferay instance's file store or connected repositories. Once uploaded, users with the requisite permissions can...

Using File Expiration and Review Dates

Official Documentation

Using File Expiration and Review Dates Liferay DXP/Portal 7.4+ With the Documents and Media application, you can set expiration and review dates for files. This helps manage digital assets that...

Defining Document Types

Official Documentation

Defining Document Types In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are created using metadata fields and provide...

Videos

Official Documentation

Videos

Embedding Videos Into Liferay Assets and Pages

Official Documentation

Embedding Videos Into Liferay Assets and Pages With Liferay, you can use URLs and video shortcuts to embed videos into Web Content, Knowledge Base articles, Forms, Blog entries, and Site Pages. ...

Using Folders

Official Documentation

Using Folders By default, uploaded files are stored in the Documents and Media root folder (i.e., Home), but you can create additional folders to organize and manage your files. Each folder can...

Creating External Video Shortcuts

Official Documentation

Creating External Video Shortcuts Liferay 7.4+ With Liferay's Documents and Media application, you can save references to videos hosted on external platforms. These references can then be used to...

Securing Site Documents Content

Official Documentation

Securing Site Documents Content By default, your Site's Documents and Media files and folders are not visible in the web server directory index, so you can't view them through the browser. To...

Document Shortcut API Basics

Official Documentation

Document Shortcut API Basics Liferay's headless delivery application provides REST services for Documents and Media that add document shortcuts to sites or asset libraries, list their information,...

Defining Document Types for Liferay 7.3 and Earlier Versions

Official Documentation

Defining Document Types for Liferay 7.3 and Earlier Versions In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are...

Defining Metadata Sets For Liferay 7.3 and Earlier Versions

Official Documentation

Defining Metadata Sets For Liferay 7.3 and Earlier Versions With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created,...

Limiting File Size

Official Documentation

Limiting File Size You can configure file size limits in Documents and Media. Set a maximum file upload size or for more granularity, define file size limits based on MIME Types. This can take...

For Liferay 7.3.x and Earlier

Official Documentation

For Liferay 7.3.x and Earlier The Documents and Media application comes with a built-in image editor. Edit images right from your browser and apply filters, adjust contrast, or crop. In the...

Document Types and Metadata Sets API Basics

Official Documentation

Document Types and Metadata Sets API Basics Liferay DXP 2025.Q1+/Portal GA132+ Liferay's headless delivery application provides REST services for Documents and Media that add document types and...

Digital Asset Management

Official Documentation

Digital Asset Management Use Liferay’s Digital Asset Management (DAM) features to store, organize, and reuse documents, images, and other media across your site. The Documents and Media library...

Configuring Sharepoint Via Azure Access Control Service (Legacy)

Official Documentation

Configuring Sharepoint Via Azure Access Control Service (Legacy) Requires DXP Subscription; Compatible with SharePoint 2016 and SharePoint Online Liferay's REST Connector to SharePoint integrates...

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