Documentation

Uploading Files

With Documents and Media, you can upload any type of file to your Liferay instance’s file store or connected repositories. Once uploaded, Users with the requisite permissions can view, edit, download, or share uploaded files.

Note

Users can configure Liferay to tag supported assets automatically when uploaded. See Configuring Asset Auto Tagging to learn more.

Important

You can enable automatic antivirus scanning to scan files on upload. For details, please see Enabling Antivirus Scanning for Uploaded Files.

In order to upload files, first navigate to the Documents and Media application in a Site or Asset Library.

To access Documents and Media in a Site, open the Site Menu (Site Menu) and go to Content & DataDocuments and Media.

Click on Documents and Media under Content & Data in the Site Menu.

To access Documents and Media in an Asset Library, navigate to any Library where it’s enabled and click on Documents and Media.

Click on Documents and Media in the Asset Library.

Once you’ve opened the application, the quickest way to upload files is to drag and drop them into the desired folder. This immediately begins uploading your files without prompting you to configure your upload before they’re published. Once a file finishes uploading, you can edit its details by clicking its Actions button and selecting Edit.

Drag and drop any number of files into the desired folder.

However, if you would like to define file details before uploading them, follow these steps:

  1. Click the Add button (Add Button) and select either File Upload, or Multiple Files Upload.

    Select either File Upload, or Multiple Files Upload.

  2. Drag and drop files into the designated drop-zone or use the file selector to browse for your files.

    If you’ve selected File Upload, the upload screen appears as follows.

    Select a single file to upload.

    If you’ve selected Multiple Files Upload, the upload screen appears as follows.

    Drag and drop or select multiple files to upload.

  3. Configure file details before upload. See Configuring File Upload Reference for more details.

  4. When finished, click Publish to begin the upload process.

Configuring File Upload Reference

Field

For Single File Upload

For Multiple File Upload

Description

File/Files

Select the file/files for upload. By default, individual file uploads cannot exceed 100MB.

Title

Set a display title used for the file after upload. By default this field is populated with the selected file’s original name, but you can change it during or after upload.

File Name

Set a new name for the uploaded file. By default this field is populated with the selected file’s original name, but you can change it during or after upload.

Description

Add a file description for your uploaded file/files.

Display Page

Select a Display Page Template for the uploaded file/files.

Categorization

Apply tags and public or internal Categories to the uploaded file/files.

Expiration Date

Determine if and when the file/files expire or should be reviewed. By default, files are set to never expire or require review. If enabled, you the date when the file expires or should be reviewed. See Using File Expiration and Review Dates for more information.

Related Assets

Select related assets or the file from the Site or connected Asset Library.

Permissions

Set permissions for the uploaded file/files. These settings determine which user roles can view the file and perform other actions related to it (e.g., update, delete).