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Enabling LibreOffice / OpenOffice Integration

Enabling LibreOffice / OpenOffice Integration LibreOffice and OpenOffice are open source productivity suites that you can integrate with Liferay. By default Liferay includes PDFBox, which generates...

Configuring Documents and Media Previews

Official Documentation

Configuring Documents and Media Previews Liferay 7.4 U84+/GA84+ By default, Liferay uses PDFBox to generate previews for files added to the document library. This is because PDFBox is the only...

Documents and Media

Official Documentation

Documents and Media The Documents and Media application stores and manages files in your Liferay instance. This includes files uploaded directly to Documents and Media, as well as those uploaded in...

DevOps

Official Documentation

DevOps :::: 2 :gutter: 3 3 3 3 ::: Local Integrations Configuring Documents and Media Previews Enabling Antivirus Scanning for Uploaded Files Configuring Cache Control for Documents and Media...

Document API Basics

Official Documentation

Document API Basics Liferay's headless delivery application provides REST services for Documents and Media that add documents and folders, list their information, modify them, delete them, and...

Adaptive Media Modules Reference

Official Documentation

Adaptive Media Modules Reference Adaptive Media's Modules Some modules in the Adaptive Media app are mandatory and must be enabled for Adaptive Media to function, while others can be disabled. The...

Configuring Caching for Documents and Media

Official Documentation

Configuring Caching for Documents and Media Liferay 7.3 U23+, Liferay 7.4 U21+, GA21+ By default, Documents and Media files are not cached by browsers or servers. This is because file visibility...

Enabling Document Creation and Editing with Microsoft Office 365

Official Documentation

Enabling Document Creation and Editing with Microsoft Office 365 Before you can use Office 365™ to create and edit Documents and Media files, you must configure DXP to connect with an application...

Enabling Document Creation and Editing with Google Drive

Official Documentation

Enabling Document Creation and Editing with Google Drive Liferay DXP provides integration with Google Drive so you can create and edit Google Docs, Sheets, and Slides via the Documents and Media...

Enabling Liferay's REST Connector to SharePoint

Official Documentation

Enabling Liferay's REST Connector to SharePoint Requires DXP Subscription; Compatible with SharePoint 2016 and SharePoint Online Liferay's REST Connector to SharePoint integrates Documents and...

Documents and Media UI Reference

Official Documentation

Documents and Media UI Reference The Documents and Media application is used to store, view, and manage files for your Liferay DXP instance. It's available in all sites and can be enabled for asset...

Enabling Optimization of Animated GIFs

Official Documentation

Enabling Optimization of Animated GIFs To scale animated GIFs, Adaptive Media uses an external tool called Gifsicle. If Gifsicle isn't installed and image/gif is included as a supported MIME type,...

Creating SharePoint Repositories in Documents and Media

Official Documentation

Creating SharePoint Repositories in Documents and Media Once you've added a SharePoint OAuth2 configuration, you can use it to create repositories in Documents and Media that are mounted to...

SharePoint Integration

Official Documentation

SharePoint Integration Integrate SharePoint with Liferay DXP for managing SharePoint libraries within Documents and Media. Create and manage repositories that mount SharePoint libraries, and...

Enabling Links to Google Drive Documents

Official Documentation

Enabling Links to Google Drive Documents Liferay supports Google Drive in Documents and Media. When enabled, you can create shortcuts to your Google Drive files that enable you to view and manage...

Generating Images Using AI

Official Documentation

Generating Images Using AI Liferay DXP 2024.Q2+/Portal GA120+ The Documents and Media application provides integration with OpenAI's ChatGPT engine using the AI Creator tool. With an OpenAI API...

Enabling and Configuring Sharing

Official Documentation

Enabling and Configuring Sharing The Sharing configuration allows users to share files with each other. You can enable file sharing at the Global, Virtual Instance, and Site scopes. Sharing is...

Accessing Documents with WebDAV

Official Documentation

Accessing Documents with WebDAV You can access the Document Library from your desktop file manager via WebDAV. WebDAV is a protocol based on HTTP for managing files stored on web servers. WebDAV is...

Setting Storage Quotas for Documents and Media

Official Documentation

Setting Storage Quotas for Documents and Media You can define storage quotas in Documents and Media by enabling the data.limit.dl.storage.max.size portal property. Once you define a value for this...

Managing Document Access

Official Documentation

Managing Document Access Effectively managing document access in Liferay ensures that your organization’s data remains secure while being accessible to the right users. Control document access by...

Google Drive Integration

Official Documentation

Google Drive Integration Integrate Google Drive with Liferay DXP to create, edit, and manage Google Docs, Sheets, and Slides directly from Documents and Media. This integration provides two main...

Publishing and Sharing

Official Documentation

Publishing and Sharing

Managing Document Changes with Checkout

Official Documentation

Managing Document Changes with Checkout When you check out a document in the Document Library, only you can make changes to it until you check it back in. This prevents conflicting edits on the...

Adaptive Media Configuration Reference

Official Documentation

Adaptive Media Configuration Reference Liferay 7.3 U28+/GA28+ and 7.4 U78+/GA78+ With Adaptive Media, you can configure supported media types, determine the resolutions used for previews and...

Using Adaptive Media

Official Documentation

Using Adaptive Media Liferay 7.4+ Liferay Adaptive Media processes images stored in the document library to produce copies at different resolutions. Once generated, you can use the adapted images...

Documents and Media Permissions Reference

Official Documentation

Documents and Media Permissions Reference Liferay 7.4 U76+/GA76+ Manage access to Documents and Media assets using application and resource permissions. With role-based access control, you can...

Publishing Documents

Official Documentation

Publishing Documents Liferay makes it easy to publish and showcase documents and other types of media files. As you begin uploading media files, you probably want to start sharing them on your...

Permissions and Documents

Official Documentation

Permissions and Documents With Liferay's permissions framework, you can control which users can create, view, download, and manage Documents and Media assets. You can give permissions to an...

Using Adapted Images in Site Content

Official Documentation

Using Adapted Images in Site Content Adaptive Media operates in the background to create multiple resolutions for images uploaded to Liferay DXP. When used in blogs, web content, or content pages,...

Sharing Documents with Other Users

Official Documentation

Sharing Documents with Other Users Using DXP's Documents and Media app, users can share files directly with each other. You can disable sharing. For instructions on this, see Enabling and...

Creating and Editing Documents with Microsoft Office 365

Official Documentation

Creating and Editing Documents with Microsoft Office 365 Use Office 365™ to create and edit text documents, spreadsheets, or presentations for storage in the Documents and Media library. After...

Managing Image Resolutions

Official Documentation

Managing Image Resolutions You can manage adapted image resolutions via the Adaptive Media application. This includes manually generating adapted images, disabling/enabling resolutions, as well as...

Configuring Limits for File Previews

Official Documentation

Configuring Limits for File Previews Liferay DXP 2024.Q1/Portal GA112 Users can preview certain documents (e.g. PDF or text files) in the Documents and Media application; however, previews can...

Editing Images

Official Documentation

Editing Images Liferay's Documents and Media includes a built-in image editor for cropping and rotating images without switching contexts. To use the image editor, open Documents and Media, click...

Enabling DocuSign Digital Signatures

Official Documentation

Enabling DocuSign Digital Signatures Liferay Portal 7.4 GA3+ You can now integrate DocuSign digital signatures into your Liferay documents. DocuSign is a service that manages documents to be...

Migrating Documents and Media Thumbnails to Adaptive Media

Official Documentation

Migrating Documents and Media Thumbnails to Adaptive Media DXP automatically generates image thumbnails in Documents and Media using Adaptive Media, which is included by default starting with DXP...

Creating and Editing Documents with Google Drive

Official Documentation

Creating and Editing Documents with Google Drive You can use Google Docs™ to create and edit text documents, spreadsheets, or presentations for storage in the Docs and Media library. When you...

Linking to Files on Google Drive

Official Documentation

Linking to Files on Google Drive You can create files in your Document Library that link to files in Google Drive™ or images in Google Photos™. To enable this functionality, see Enabling Links to...

Uploading and Managing

Official Documentation

Uploading and Managing Use your Liferay environment to upload and manage digital assets. This section covers topics from the basics of uploading files to advanced management of digital documents...

Creating Documents

Official Documentation

Creating Documents You can use external tools like Google Drive and Microsoft Office 365 to create, edit, and store documents, spreadsheets, and presentations directly within Liferay's Documents...

Configuring Document URLs

Official Documentation

Configuring Document URLs Liferay 7.4 U27+/GA27+ When a file is uploaded, Liferay automatically generates a friendly URL for accessing it. This URL uses the following structure:...

Using Workflow with Documents and Media

Official Documentation

Using Workflow with Documents and Media Documents and Media is fully integrated with Liferay's workflow engine. This means you can define custom review and approval processes for your files. In...

Defining Metadata Sets

Official Documentation

Defining Metadata Sets With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created, these Metadata Sets can be selected...

Managing Metadata

Official Documentation

Managing Metadata Leverage your Liferay environment to manage metadata for your digital assets. Learn how to define and organize metadata to enhance the searchability and usability of your...

Managing Files

Official Documentation

Managing Files Once you've added files to your document library, you can manage them via the Documents and Media UI. To access management actions for a file, select it or click Actions (Actions...

Using File Expiration and Review Dates

Official Documentation

Using File Expiration and Review Dates Liferay DXP/Portal 7.4+ With the Documents and Media application, you can set expiration and review dates for files. This helps manage digital assets that...

Adding Image Resolutions

Official Documentation

Adding Image Resolutions By default, Adaptive Media includes two image resolutions: preview and thumbnail. You can define additional image resolutions to help optimize site performance for common...

Copying Folders and Documents

Official Documentation

Copying Folders and Documents Liferay 2024.Q1+/Portal GA112+ With Documents and Media, you can copy folders, files, and shortcuts between sites and connected asset libraries. This can accelerate...

Uploading Files

Official Documentation

Uploading Files With Documents and Media, you can upload any type of file to your Liferay instance's file store or connected repositories. Once uploaded, users with the requisite permissions can...

Defining Document Types

Official Documentation

Defining Document Types In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are created using metadata fields and provide...

Embedding Videos Into Liferay Assets and Pages

Official Documentation

Embedding Videos Into Liferay Assets and Pages With Liferay, you can use URLs and video shortcuts to embed videos into Web Content, Knowledge Base articles, Forms, Blog entries, and Site Pages. ...

Videos

Official Documentation

Videos

Creating External Video Shortcuts

Official Documentation

Creating External Video Shortcuts Liferay 7.4+ With Liferay's Documents and Media application, you can save references to videos hosted on external platforms. These references can then be used to...

Using Folders

Official Documentation

Using Folders By default, uploaded files are stored in the Documents and Media root folder (i.e., Home), but you can create additional folders to organize and manage your files. Each folder can...

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