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Adding Image Resolutions By default, Adaptive Media includes two image resolutions: preview and thumbnail. You can define additional image resolutions to help optimize site performance for common...

Migrating Documents and Media Thumbnails to Adaptive Media DXP automatically generates image thumbnails in Documents and Media using Adaptive Media, which is included by default starting with DXP...

Using Workflow with Documents and Media Documents and Media is fully integrated with Liferay's workflow engine. This means you can define custom review and approval processes for your files. In...

Uploading and Managing Use your Liferay environment to upload and manage digital assets. This section covers topics from the basics of uploading files to advanced management of digital documents...

Configuring Document URLs Liferay 7.4 U27+/GA27+ When a file is uploaded, Liferay automatically generates a friendly URL for accessing it. This URL uses the following structure:...

Copying Folders and Documents Liferay 2024.Q1+/Portal GA112+ With Documents and Media, you can copy folders, files, and shortcuts between sites and connected asset libraries. This can accelerate...

Creating Documents You can use external tools like Google Drive and Microsoft Office 365 to create, edit, and store documents, spreadsheets, and presentations directly within Liferay's Documents...

Creating and Editing Documents with Google Drive You can use Google Docs™ to create and edit text documents, spreadsheets, or presentations for storage in the Docs and Media library. When you...

Enabling DocuSign Digital Signatures Liferay Portal 7.4 GA3+ You can now integrate DocuSign digital signatures into your Liferay documents. DocuSign is a service that manages documents to be...

Linking to Files on Google Drive You can create files in your Document Library that link to files in Google Drive™ or images in Google Photos™. To enable this functionality, see Enabling Links to...

Managing Files Once you've added files to your document library, you can manage them via the Documents and Media UI. To access management actions for a file, select it or click Actions (Actions...

Managing Metadata Leverage your Liferay environment to manage metadata for your digital assets. Learn how to define and organize metadata to enhance the searchability and usability of your...

Defining Metadata Sets With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created, these Metadata Sets can be selected...

Uploading Files With Documents and Media, you can upload any type of file to your Liferay instance's file store or connected repositories. Once uploaded, users with the requisite permissions can...

Using File Expiration and Review Dates Liferay DXP/Portal 7.4+ With the Documents and Media application, you can set expiration and review dates for files. This helps manage digital assets that...

Defining Document Types In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are created using metadata fields and provide...

Videos

Embedding Videos Into Liferay Assets and Pages With Liferay, you can use URLs and video shortcuts to embed videos into Web Content, Knowledge Base articles, Forms, Blog entries, and Site Pages. ...

Using Folders By default, uploaded files are stored in the Documents and Media root folder (i.e., Home), but you can create additional folders to organize and manage your files. Each folder can...

Creating External Video Shortcuts Liferay 7.4+ With Liferay's Documents and Media application, you can save references to videos hosted on external platforms. These references can then be used to...

Securing Site Documents Content By default, your Site's Documents and Media files and folders are not visible in the web server directory index, so you can't view them through the browser. To...

Document Shortcut API Basics Liferay's headless delivery application provides REST services for Documents and Media that add document shortcuts to sites or asset libraries, list their information,...

Defining Document Types for Liferay 7.3 and Earlier Versions In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are...

Defining Metadata Sets For Liferay 7.3 and Earlier Versions With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created,...

Limiting File Size You can configure file size limits in Documents and Media. Set a maximum file upload size or for more granularity, define file size limits based on MIME Types. This can take...

For Liferay 7.3.x and Earlier The Documents and Media application comes with a built-in image editor. Edit images right from your browser and apply filters, adjust contrast, or crop. In the...

Document Types and Metadata Sets API Basics Liferay DXP 2025.Q1+/Portal GA132+ Liferay's headless delivery application provides REST services for Documents and Media that add document types and...

Digital Asset Management Use Liferay’s Digital Asset Management (DAM) features to store, organize, and reuse documents, images, and other media across your site. The Documents and Media library...

Configuring Sharepoint Via Azure Access Control Service (Legacy) Requires DXP Subscription; Compatible with SharePoint 2016 and SharePoint Online Liferay's REST Connector to SharePoint integrates...

Issue Images and files uploaded to Documents and Media are not visible to guest users, even with "View" permission granted to the Guest role. Environment Liferay DXP 7.4 [and above versions] Resolution Guest users require both "View" and "Download" permissions in Documents and Media to...

Issue The "Copy to" option is displayed in the Documents and Media widget for Guest users, even though they lack the necessary permissions to perform this action. This can lead to a poor user experience, as clicking on the option results in a 404 error.   Steps to reproduce: Add a...

Issue Is there an OOTB feature to hide the following fields in the Document and Media Upload section? Document Type Display Page Categorization Expiration Date Friendly URL Related Assets Permissions Environment Liferay DXP 7.4 Resolution No, there is no OOTB feature available to hide...

Issue After translating existing web content, the last modified user displayed is the original author, not the translator. Environment Liferay DXP 7.4+ Resolution The "Modified by" user and timestamp for web content reflects modifications to the default language content. Translations do...

Issue Google Drive authentication usually works correctly, but sometimes it randomly fails with java.lang.IllegalStateException: Authorization oAuth2State not initialized errors in the logs. Google Drive was linked to the environment correctly following the official documentation. My...

Issue We created a few message board threads in the portlet and if we run an empty string search, all threads are displayed in the search result. Environment Liferay DXP 7.0+ Resolution This is the expected behavior, searching for 'nothing' will return all the available message board...

Issue When users send messages or create threads in the discussion forum, certain information about them (name + surname) is displayed. This article covers the need to change this behavior through a customization and display the user's screen name instead of their full name. Environment...

Issue How do the 'Viewable by' dropdown and Download permission work when uploading files to the Document Library? Environment 7.4 U76 - 2024.Q4 Resolution 'View' permission → 'View' and 'Download' permissions The permission that used to be View, starting from version 7.4 u76, was split...

Issue How do I prevent Liferay from saving files in the tomcat/temp/ directory? Environment Liferay DXP Quarterly Release Resolution There is no OOTB way to stop files from saving in the tomcat/temp/ directory. This action is managed by the application server, rather than Liferay, and is...

Issue Error 404 when trying to access Web Content & Document Media using a domain name over the machine IP for the Liferay instance. Environment Windows Server 2019 using IIS Web Server Liferay 2024.Q1.8 Azure Storage for DLFileEntry Storage Resolution Enabling IIS Web Server double...

Issue I'm trying to access Javadocs such as https://docs.liferay.com/portal/7.4-ga1/javadocs/portal-kernel/. However I'm getting redirected to https://learn.liferay.com/w/reference/index. Environment All versions Resolution As of June 2025, we have decommissioned docs.liferay.com. For...