Documentation

Content Dashboard Interface

Available 7.3+

The Content Dashboard user interface has three main sections:

  1. Content Audit Tool

  2. Contents List

  3. Content Info Sidebar

The Content Dashboard user interface has three main sections.

To access the dashboard, open the Global Menu ( Global Menu ), go to the Applications tab, and click Content Dashboard. Here you can view the content audit tool (1) at the top of the page and the contents list (2) at the bottom. From the contents list, you can access the content info sidebar (3) by hovering over a content item and clicking the Info button ( Info ). Alternatively, you can click the content item’s Actions button ( Actions Button ) and select Info.

Note

If the instance is connected to Analytics Cloud, you can also select View Metrics to open the Content Performance side panel. See About the Content Performance Tool for more information.

Content Audit Tool

The content audit tool displays assets from the contents list section in a chart. This chart represents the total number of assets for the selected vocabularies and categories and can include items from all sites and asset libraries. However, the chart only displays data the current user can access. You can also restrict chart results using contents list filters.

The content audit tool displays assets from the contents list section in a chart.

Tip

If the chart does not display the expected information, verify your categories for the selected vocabularies and ensure that your content is categorized.

The content audit tool includes four UI elements:

  1. The chart legend

  2. X-axis categories for the first vocabulary

  3. Y-axis categories for the second vocabulary

  4. The bar chart

The content audit tool includes these UI elements.

Customizing Vocabularies and Categories for the Content Audit Tool

By default, the bar chart shows the total number of assets for each category in the selected vocabularies. To change these vocabularies,

  1. Click the Configure button ( Configure Button ) in the content audit area.

  2. Use the left and right arrow buttons to select which vocabularies to display in the chart.

    You can only use one or two vocabularies at a time. Also, you can only combine vocabularies from the same site. However, you can use global vocabularies with vocabularies from any site.

  3. Click the up and down arrow buttons to order the vocabularies.

    The chart uses the top vocabulary for the x-axis and the bottom vocabulary for the y-axis.

    Select vocabularies for the content audit chart.

  4. Click Save.

Tip

Click the Flip Axes button ( Flip Axes ) to quickly switch the x- and y-axes.

Contents List

By default, the contents list displays all content you can access across your sites and asset libraries. From here, you can sort and filter this content using built-in or custom filters. The content audit tool chart changes dynamically based on the filters that you set.

The contents list includes four UI elements:

  1. Filter and Sort selector

  2. Filter editor

  3. Search field

  4. List of contents

The contents list contains several elements to help you find content.

In the list of contents are the following columns:

Column

Description

Title

The content’s title.

Author

The content’s author.

Type

The content type: web content article, document 7.4+, or blogs entry 7.4 U23+/GA23+

Subtype

The content subtype.

Site or Asset Library

The content item’s location in the Liferay instance.

Status

The workflow statuses for each content item.

Vocabulary (x-axis)

The categories applied to the content item from the content audit tool’s x-axis vocabulary.

Vocabulary (y-axis)

The categories applied to the content item from the content audit tool’s y-axis vocabulary.

Modified Date

The content’s last modified date

The content list uses the Page icon ( Page Icon ) to identify assets that have a display page template.

You can hover over content in the list to access these actions:

Filtering and Sorting Content in the Contents List

From the Filter and Order drop-down menu, select a pre-defined filter. You can also sort content by title or modified date.

You can use the search bar to filter content by keyword or click a bar in the content audit chart to filter content by the selected category.

Use the filter editor to remove a specific filter or all of them from the filter area.

See Understanding Contents List Filters for more information on how combining filters works.

Note

When you close the dashboard page, the default filter and sorting option are reset.

Filter Options Reference

For 7.4+

From the Filter and Order drop-down menu, you can choose these options:

Filter

Description

Categories

Filters using one or more categories from your vocabularies.

Site or Asset Library

Filters by site or asset library.

Type

Filters by content type and subtype, including out-of-the-box and custom subtypes.

Extension

Filters by file extension:

  • audio
  • code
  • compressed
  • image
  • presentation
  • spreadsheet
  • text
  • vectorial
  • video
  • other

Tags

Filters by content tags.

Filter by Author

Filters by content author.

Filter by Status

Filters by the content’s workflow status.

Filter content items.

Understanding Contents List Filters

  • When you use the categories or tags filters with more than one criteria, the results correspond to content that meets all the criteria (see example A.)

  • When you choose multiple options for the same filter criteria, the contents list shows assets matching at least one option (see example B.)

  • The criteria from different filters is combined using the and operator (see example C.)

Example

Filter By

Filter Example

Contents List Results

A

Categories

Categories: Entrepreneur and Family

Only assets that belong to both the Entrepreneur and Family Categories.

B

Authors

Authors: Peter and Linda

Assets authored by Peter or Linda or both.

C

Categories, Authors

Category is Entrepreneur and Author is Linda

Only assets under the Entrepreneur Category and authored by Linda.

Content Info Sidebar

The info sidebar provides access to actions and metadata for your selected asset. To open the sidebar, click the Actions button ( Actions Button ) for the desired asset and select Info. Alternatively, you can hover over the asset and click the Info button ( Information Button ).

Click the Info button to access the content info sidebar.

This table lists available metadata and actions for different asset types.

Asset Type

Metadata/Action

Web Content

  • Title
  • Type 7.4 U44+/GA44+
  • Subtype
  • Version (current active version)
  • Status
  • Author
  • Preview Image 7.4 U42+/GA42+
  • Languages Translated Into
  • Display Date
  • Creation Date
  • Modified Date
  • ID
  • Subscribe 7.4 U42+/GA42+
  • Versions (Click to view the version history)7.4 U53+/GA53+

Documents and Media 7.4 U23+/GA23+

  • Title
  • URL
  • WebDAV URL 7.4 U42+/GA42+
  • Filename
  • Type 7.4 U44+/GA44+
  • Subtype
  • MIME Type 7.4 U44+/GA44+
  • Version (current active version)
  • Status
  • Author
  • Preview Image
  • Download
  • Share 7.4 U42+/GA42+
  • Extension
  • Size
  • Creation Date
  • Modified Date
  • ID
  • Versions (Click to view the version history)7.4 U53+/GA53+

Blog Entries

  • Title
  • Type
  • Version (current active version)
  • Status
  • Author
  • Preview Image 7.4 U42+/GA42+
  • Share 7.4 U42+/GA42+
  • Display Date
  • Creation Date
  • Modified Date
  • ID

The content info sidebar provides metadata and actions for your content.

Version History

Available 7.4 U53+/GA53+

The Content Info panel displays the version history for assets from Web Content and Documents and Media. To view the version history, click Info (Info Button) for a content item and go to the Versions tab.

This tab lists up to 10 available versions for the item. If there are more versions, you can view them by clicking the View More button.

Each version displays the author of the version, the time of its creation, and a changelog. You can click the Actions button (Actions Button) for a version to access these actions:

Preview: Show the rendered web content or document.

Compare To: Show the difference between the selected version and another version. This opens a new page that shows additions, deletions and formatting changes between versions. This action is available only when there are two or more active versions.

Expire: Deactivate a version and activate the next available version. For instance, if there are two versions, 1.2 and 1.1, and you expire 1.2, 1.1 becomes the active version.

Click the Versions tab to view the version history for a content dashboard item.

Additional Information