Content Dashboard Interface

Available 7.3+

The Content Dashboard interface has the following areas:

The Content Dashboard user interface contains three areas of information.

When you open the Content Dashboard, you see the Content Audit Tool (1) at the top of the page and the Contents list (2) at the bottom. From the Contents list, you can access the Content Info sidebar (3) and the Content Performance panel. The Content Info sidebar and the Content Performance panel can collapse. They show additional details for each item in the Contents List.

To access the Content Info sidebar, click the Actions Menu (Action Menu) for the content and select the Info option. Alternatively, hover over the article and click Info (Info). For information on the View Metrics (Metrics) option, read About the Content Performance Panel.

Accessing the Content Dashboard

  1. Click on the Global Menu and, under the Content area, click Content Dashboard.

  2. If the Global Menu is disabled, open the Product Menu and, under the Site Menu, go to ContentContent Dashboard.

    Open the Content Dashboard from the Global Menu.

Content Audit Tool

This tool is the graphical area at the top of the Content Dashboard page. The chart represents the total number of assets for a given combination of vocabularies and categories, including the Global scope and all Sites & Asset Libraries in the instance. This chart takes into account:

  • Web Content Articles, Documents and Media and Blog Entries across all Sites and Asset Libraries.


    Documents and Media are available in the Content Dashboard starting with Liferay CE/DXP 7.4+.

    Blog Entries are available in the Content Dashboard starting from Liferay DXP 7.4 U23+/GA23+.

  • Content you can access.

  • The existing filters in the Contents list.

  • A maximum of two Vocabularies (for the x and y axes.)

Overview of the Content Audit Tool in the Content Dashboard


If the Content Audit Tool doesn’t show the expected chart, verify your Categories for the global Vocabularies and ensure that your content is categorized.

In the Content Audit Tool interface you can find:

  • Chart legend (1)

  • X-axis Categories for the first Vocabulary (2)

  • Y-axis Categories for the second Vocabulary (3)

  • Bar chart (4)

Overview of the Content Performance user interface

Customizing the Vocabularies and Categories in the Content Audit Tool

By default, the bar chart shows the total number of assets for each Category in the selected vocabularies, but you can filter this information in different ways:

  • Use the filters in the Contents list.

  • Filter categories in the chart by checking or unchecking the Category name in the chart legend.

  • Click one of the bars to zoom-in on a specific Category’s results.

  • Change which Vocabularies are displayed in the graph.

To change these Vocabularies:

  1. Click the Configure Chart icon (gear icon) in the Content Audit area.

  2. In the dual listbox, click the Vocabulary in the Available or In Use lists and click the selection buttons (Angle Left Angle right) to add or remove the Vocabularies you want to show.

  3. Click the Up (Up) and Down (Down) buttons to order of the Vocabularies in the chart axis.

  4. Click Save.

  5. Click the Flip Axes (Flip Axes) icon in the Content Audit area if you must switch the axis assigned to the selected vocabularies.

    Select the Vocabularies in the Content Audit Tool


You can select a maximum of two Vocabularies. Only vocabularies from the same site can be combined. Global vocabularies can be combined with vocabularies from any site.

A gray bar denotes content without any categories in one of the selected Vocabularies. Chart labels for this content are distinctive. For instance, when you choose the Audience Vocabulary, the content that is not categorized under Audience shows the No Audience Specified label.

Contents List

By default, this area shows all the content you have access to, across all sites and Asset Libraries. From here, you can sort and filter this content using built-in or custom filters. The Content Audit Tool chart changes dynamically based on the filters that you set.

In the Contents list you can find the following elements:

  • Filter and Sort selector (1)

  • Filter editor (2)

  • Search field (3)

  • List of contents (4)

The Contents list contains several elements to help you find content.

In the list of contents, you can find the following columns:




Article title(*).


Author’s name.


Specifies a Web Content Article, Documents asset type (available in Liferay DXP 7.4+.) or Blog Entry asset type (available in Liferay DXP 7.4 U23+/GA23+)


Content Subcategory. Includes Basic Documents and External Video Shortcuts

Site or Asset Library

Location of the article in the Liferay DXP instance.


Article workflow status. Articles with more than one version in different statuses show all than statuses.

First Vocabulary

This is the first Vocabulary in the Content Audit Tool.

Second Vocabulary

The optional second Vocabulary in the Content Audit Tool.

Modified Date

Date or time of the last article update.

(*) The Page (Page) icon denotes content based on a Display Page Template.


The First Vocabulary and Second Vocabulary columns depend on the Vocabularies you select.

For each entry in the Contents list, you can access the following options using the Actions menu (Actions Menu) or hovering over the article and clicking the corresponding option:

  • View (View): Opens the content based on a Display Page Template in view mode.

  • Edit (Edit): Opens the content in edit mode.

  • Info (Information): Opens the Content info sidebar.

  • View Metrics (View Metrics): Opens the Content Performance panel.

    Access the Content info sidebar and Content Performance panel from the Actions menu or the icons on each content row.


Use the View, Info, and View Metrics options for content based on a Display Page Template. Use the Edit option when you have Edit permission for the content.

Filtering and Sorting Content in the Contents List

  1. Click the Filter and Order drop-down menu.

  2. Select one of the predefined filters or a custom filter (denoted by three dots) to create your own filter criteria.

  3. Select the content you want to filter.

The Filter Editor area shows your filters and the total results. To remove one or more filters, click the Close (Close) button next to the filter’s name, or click Clear to remove all filters and reset the Contents list. In addition to the predefined and custom filters, you can search and filter the assets in the Content View using keywords in the Search field. To understand how the combination of different filters works, read Understanding How Filtering Works in the Contents List.

Use the filter editor to remove a specific filter or all of them from the filter area.

You can also filter the content by clicking one of the bars in the Content Audit Tool area and zoom-in on a specific Category’s results.

Click on one of the bars in the Content Audit Tool to filter by the bar's Category.

To sort the content,

  1. Click the Filter and Order drop-down menu.

  2. Under the Order By section, select the order for the items.


When you close the Content Dashboard page, the default filter and sorting option are set again.

Filter Options Reference

Some filter options are only available starting with Liferay 7.4+

From the Filter and Order drop-down menu, you can choose these options:




Filters using one or more Categories from your Vocabularies.

Site or Asset Library

Selects the assets’ Site or Asset Library.


Choose the Web Content Articles, Documents, or Blog Entries to include. From here, you can select


Provides a way to filter by the Document or Media type. You can choose from the following types:

  • audio
  • code
  • compressed
  • image
  • presentation
  • spreadsheet
  • text
  • vectorial
  • video
  • other


Selects from the list of keywords you use to organize your assets.

Filter by Author

Filters by the author of the Web Content, Document, or Blog Entry.

Filter by Status

Filters by the workflow status of the Web Content, Document, or Blog Entry.

When using the Type or Extension filter, you can define your search criteria from a new Filter dialog. Consider this information:

  • Selecting a top-level node selects all the elements inside.

  • The top-level nodes show the total number of elements inside.

  • Search is case insensitive.

  • You can add, remove, or edit the available extensions from the Global menu (Global menu) → Control PanelSystem SettingsContent and DataDocuments and MediaService.

  • The filter in the Content lists reflects the filter criteria you choose in the Filter dialog.

The search criteria you use in the Type or Extension filters is included in the Content List.

Understanding How Filtering Works in the Contents List

  • When you use the Categories or Tags filters with more than one criteria, the results correspond to content that meets all the criteria (see example A.)

  • When you choose multiple options for the same filter criteria, the Contents list shows assets matching at least one option (see example B.)

  • The criteria from different filters is combined using the and operator (see example C.)


Filter By

Filter Example

Contents List Results



Categories: Entrepreneur and Family

Only assets that belong to both the Entrepreneur and Family Categories.



Authors: Peter and Linda

Assets authored by Peter or Linda or both.


Categories, Authors

Category is Entrepreneur and Author is Linda

Only assets under the Entrepreneur Category and authored by Linda.

Content Info Sidebar

This sidebar provides access to different metadata for the asset selected in the Contents list, including the asset owner, available languages for the content, tags and categories for the asset, or review date.

Access the Information sidebar from the assets in the Contents list.

To open the Information sidebar,

  1. Click the Actions Menu (Actions Menu) next to the asset and select Info.

  2. Alternatively, hover over the asset and click the Info (Information icon) icon.

    The Information sidebar provides different metadata for your content.