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Deployment Approach
Using the Jump to Page Rule
Using the Jump to Page Rule Use a Jump to Page rule to navigate automatically to a specific page in the form based on one or more conditions. This is useful if some pages do not apply to all the...
Published Date: May 9, 2024 6:56 PM
Using the Show-Hide Rule
Using the Show-Hide Rule Users can use a Show action show a field if a condition is met. Otherwise, this field is hidden. This example uses a camp registration form with two text fields: I am...
Published Date: May 9, 2024 6:56 PM
Kaleo Forms
Kaleo Forms Kaleo Forms is deprecated as of Liferay DXP 2023.Q3/Portal GA92. Use business processes for Liferay Objects (i.e., objects, workflow, and form container fragments) instead. Liferay's...
Published Date: May 9, 2024 6:56 PM
Configuring Form Notifications
Configuring Form Notifications You can configure the Forms app to send a notification email each time a form entry is submitted. If you have enabled workflow for the form, you may not need to...
Published Date: May 9, 2024 6:56 PM
Sharing Forms and Managing Submissions
Sharing Forms and Managing Submissions The Forms application is in maintenance mode as of Liferay DXP 2024.Q4/Portal GA129. Migrate your forms to objects and form container fragments to...
Published Date: May 9, 2024 6:56 PM
Enabling CAPTCHA on Form Submissions
Enabling CAPTCHA on Form Submissions CAPTCHA can be enabled to deter automated form submissions. To enable CAPTCHA: Click the form's Options (Options) and select Settings. Navigate to the Form...
Published Date: May 9, 2024 6:56 PM
Form Reports
Form Reports 7.3, 7.4 Once users begin submitting form entries, you can access a field-by-field report on the form's records: Navigate to the Forms application. In the Product Menu (Product...
Published Date: May 9, 2024 6:56 PM
Managing Form Entries
Managing Form Entries Once users begin submitting form entries, you can access the form entry data through the UI or export the data to a different file format for further analysis and review. ...
Published Date: May 9, 2024 6:56 PM
Redirecting Users on Form Submission
Redirecting Users on Form Submission By default, when a user submits a form response, they are directed to a success page. This behavior can be configured to instead redirect a user to a specific...
Published Date: May 9, 2024 6:56 PM
Sharing Forms
Sharing Forms There are two ways to share a form: Placing the Form widget on a site page and configuring the widget to display the particular form. This allows the form to be seen and submitted...
Published Date: May 9, 2024 6:56 PM
Using Forms with a Workflow
Using Forms with a Workflow The Forms application is integrated with the Workflow application and therefore users can activate a workflow process for a form. This means that before a form's entry...
Published Date: May 9, 2024 6:56 PM
Using Forms to Poll Users
Using Forms to Poll Users The Forms application is in maintenance mode as of Liferay DXP 2024.Q4/Portal GA129. Migrate your forms to objects and form container fragments to future-proof your...
Published Date: May 9, 2024 6:56 PM
Notifications
Notifications Liferay provides integrated notification tools to alert users to platform events. For Liferay DXP, this includes email and website notifications for the following default...
Published Date: May 9, 2024 6:56 PM
Configuring Personal Notifications
Configuring Personal Notifications Liferay provides integrated notification tools, so you can ensure users are alerted to platform events. Users can customize which notifications they receive by...
Published Date: May 9, 2024 6:56 PM
Creating Notification Templates
Creating Notification Templates Liferay DXP 2023.Q4+/Portal GA102+ With Notification Templates, you can design automated email and user notifications for Liferay services. Each template identifies...
Published Date: May 9, 2024 6:56 PM
Notifications API Basics
Notifications API Basics Liferay's headless delivery application provides REST and GraphQL services for subscribing to or unsubscribing from notifications for platform events across several default...
Published Date: Oct 4, 2024 4:10 PM
Using the Notification Queue
Using the Notification Queue Liferay 7.4 U75+/GA75+ Liferay provides the Notification Queue application for reviewing email notifications triggered by an object action. You can verify the status...
Published Date: May 9, 2024 6:56 PM
Workflow
Workflow Liferay DXP ships with a workflow engine that allows reviewing and approving content such as Blogs, Web Content, or Wikis before publication. Define any number of business...
Published Date: May 9, 2024 6:56 PM
Designing and Managing Workflows
Designing and Managing Workflows Building Workflows Managing Workflows Workflow Designer Workflow Designer Overview Workflow Nodes Creating Workflow Tasks Configuring Workflow Actions and...
Published Date: May 9, 2024 6:56 PM
Managing Workflows
Managing Workflows With the workflow framework, Users manage asset publication in custom-built workflow processes. Users with permission to access workflow process definitions in the Control Panel...
Published Date: May 9, 2024 6:56 PM
Assigning Task Nodes
Assigning Task Nodes Subscription Task nodes require interaction by people. To alert and associate tasks with the right people, use notifications and assignments, respectively. You can assign task...
Published Date: May 9, 2024 6:56 PM
Workflow Designer
Workflow Designer Subscription The Workflow Designer's user interface was refreshed in Liferay DXP 7.4 Update 20. The look and feel of the new builder is improved and the user experience is more...
Published Date: May 9, 2024 6:56 PM
Creating Workflow Tasks
Creating Workflow Tasks Subscription The default Single Approver Definition offers a simple introduction to workflow tasks. It has only two task nodes: Review and Update. The workflow enters the...
Published Date: May 9, 2024 6:56 PM
Configuring Workflow Actions and Notifications
Configuring Workflow Actions and Notifications Subscription Using the workflow designer, users can configure Workflow Actions and notifications for each node. Actions are very adaptable and you...
Published Date: May 9, 2024 6:56 PM
Using Task Timers
Using Task Timers Task nodes can include task timers to trigger an action after a specified time period. Timers are useful for ensuring a task does not go unattended for too long. Available timer...
Published Date: May 9, 2024 6:56 PM
Workflow Designer Overview
Workflow Designer Overview Subscription The Process Builder's workflow designer is a graphical interface for creating workflow process definitions. The convenient drag and drop interface makes...
Published Date: May 9, 2024 6:56 PM
Using Condition Nodes
Using Condition Nodes Subscription Condition nodes are useful for acting (transitioning, assigning, etc.) conditionally in the workflow. Perhaps you have multiple reviewers and must determine...
Published Date: May 9, 2024 6:56 PM
Using Forks and Joins
Using Forks and Joins Subscription Here you'll learn how to use the Fork, Join and Join XOR nodes. These nodes are useful for workflow processes that have multiple reviewers like the...
Published Date: May 9, 2024 6:56 PM
Workflow Transitions
Workflow Transitions Subscription Transitions represent the paths a workflow can traverse. In the Workflow Designer's palette, transitions are the arrows connecting the workflow nodes: ...
Published Date: May 9, 2024 6:56 PM
Workflow Nodes
Workflow Nodes Subscription A Workflow Node represents a specific point in an approval process, whether it begins the review process, approves or rejects the asset, or reassigns the task. Below...
Published Date: May 9, 2024 6:56 PM
Crafting XML Workflow Definitions
Crafting XML Workflow Definitions As of DXP 2024.Q3, scripting is disabled by default. You can enable it in System Settings → Script Management (under the Security category). All Workflow...
Published Date: May 9, 2024 6:56 PM
Developer Guide
Developer Guide Using The Script Engine in Workflow Crafting XML Workflow Definitions Workflow Definition Node Reference Workflow Notification Template Variables Workflow Task Node Reference ...
Published Date: May 9, 2024 6:56 PM
Creating a Condition Evaluator
Creating a Condition Evaluator A Workflow condition node uses a Groovy script to determine the proper transition a workflow item traverses. Instead of writing logic in Groovy directly in a workflow...
Published Date: May 9, 2024 6:56 PM
Creating an Action Executor
Creating an Action Executor Workflow nodes can contain elements that execute custom logic via Groovy scripts. approve
Published Date: May 9, 2024 6:56 PM
Using the Script Engine in Workflow
Using the Script Engine in Workflow As of DXP 2024.Q3, scripting is disabled by default. You can enable it in System Settings → Script Management (under the Security category). Add Groovy scripts...
Published Date: May 9, 2024 6:56 PM
Workflow Definition Node Reference
Workflow Definition Node Reference Node elements and their sub-elements are fundamental building blocks making up workflow definitions. Nodes often reflect the real life stages of the review...
Published Date: May 9, 2024 6:56 PM
Workflow Task Node Reference
Workflow Task Node Reference As of DXP 2024.Q3, scripting is disabled by default. You can enable it in System Settings → Script Management (under the Security category). Tasks are the part of the...
Published Date: May 9, 2024 6:56 PM
Workflow Definition Link API Basics
Workflow Definition Link API Basics Liferay DXP 2025.Q1+/Portal GA132+ You can manage workflow definition links from the Liferay UI or using Liferay's REST APIs. In Liferay, the Control Panel →...
Published Date: Feb 19, 2025 12:28 PM
Workflow Notification Template Variables
Workflow Notification Template Variables Liferay 7.3+ Some variables are auto-injected into the workflow notification context. These are handy to use in your workflow notification templates. ...
Published Date: May 9, 2024 6:56 PM
Working with Workflow Context
Working with Workflow Context Workflows in Liferay are used as approval processes. At each step of the process, the workflow has certain data that's available in a Map object referred to in your...
Published Date: May 9, 2024 6:56 PM
Publishing Apps in Marketplace
Publishing Apps in Marketplace The Liferay Marketplace contains Cloud apps (for Liferay SaaS, PaaS, and self-hosted) and DXP apps (for Liferay PaaS and Liferay Self-Hosted). As a publisher, you may...
Published Date: Aug 16, 2024 3:45 PM
Creating and Managing Objects
Creating and Managing Objects Liferay 7.4+ Liferay Objects provides a convenient UI for creating custom applications that meet your business needs without writing code. You can also use Objects to...
Published Date: May 9, 2024 6:54 PM
Objects
Objects Liferay 7.4+ With Liferay Objects, you can build and deliver applications without having to write code or deploy modules. Each application built with Objects is integrated with Liferay's...
Published Date: May 9, 2024 6:54 PM
Actions
Actions Object actions define custom business logic that you can run manually or automatically for object entry events. Examples include delivering entry event data to a webhook URL, sending email...
Published Date: May 9, 2024 6:54 PM
Activating and Deactivating Objects
Activating and Deactivating Objects Custom objects are activated when published. While active, you can use the object to create entries via the Liferay UI or dedicated REST APIs. If needed, you can...
Published Date: May 9, 2024 6:54 PM
Auditing Object Events
Auditing Object Events Liferay 7.4 U72+/GA72+ You can use Liferay's audit framework to track events for custom object definitions and their entries. To track entry events, you must enable entry...
Published Date: May 9, 2024 6:54 PM
Creating Objects
Creating Objects Liferay DXP 2023.Q4+/Portal GA102+ Liferay Objects provides development capabilities in the Liferay UI. Using Objects, you can build fully integrated Liferay applications without...
Published Date: May 9, 2024 6:54 PM
Using Manual Actions
Using Manual Actions Liferay 7.4 U60+/GA60+ When you use the standalone trigger for object actions, the actions become manual instead of automatic. Trigger these actions using these methods: ...
Published Date: May 9, 2024 6:54 PM
Understanding Action Types
Understanding Action Types Liferay 7.4 U60+/GA60+ Actions define custom operations triggered by object entry events. Liferay provides these action types: TypeDescription NotificationSend email or...
Published Date: May 9, 2024 6:54 PM
Defining Object Actions
Defining Object Actions Liferay 7.4 U60+/GA60+ Object actions define operations that you can run manually or automatically for object entry events. To add an action, Open the Global Menu (...
Published Date: May 9, 2024 6:54 PM
Exporting and Importing Object Definitions
Exporting and Importing Object Definitions Liferay 7.4 U68+/GA68+ You can export and import object definitions as .json files. These files include the definition's complete schema (e.g.,...
Published Date: May 9, 2024 6:54 PM
Deleting Objects
Deleting Objects Liferay 7.4 U26+/GA26+ You can delete draft and published object definitions. Deleting a definition removes its associated data, including the stored entries for published...
Published Date: May 9, 2024 6:54 PM
Extending System Objects
Extending System Objects Liferay 7.4 U86+/GA86+ With Liferay Objects, you can extend supported system services. Currently, only these services are integrated with the Objects framework: Account...
Published Date: May 9, 2024 6:54 PM
Fields
Fields Liferay DXP 2023.Q4+/Portal GA102+ Object fields are data definitions that represent database columns and store different types of values. All objects include default system fields, but you...
Published Date: May 9, 2024 6:54 PM
Adding Fields to Objects
Adding Fields to Objects Liferay DXP 2023.Q4+/Portal GA102+ Fields are data definitions that represent database columns and store different types of values. By default, all objects include these...
Published Date: May 9, 2024 6:54 PM
Adding and Managing Custom States
Adding and Managing Custom States Liferay 7.4+ Some use cases may require assigning multiple states to an object entry at the same time. For example, when building an Order application, you may...
Published Date: May 9, 2024 6:54 PM
Aggregation Fields
Aggregation Fields Liferay 7.4 U47+/GA47+ Aggregation fields perform basic calculations on the entries from a relationship table and display the resulting values. Available aggregation functions...
Published Date: May 9, 2024 6:54 PM
Attachment Fields
Attachment Fields Attachment fields are for uploading files to your instance's Document Library. When uploaded, the file is linked to the entry's attachment field, and each field can only be linked...
Published Date: May 9, 2024 6:54 PM
Auto-Increment Fields
Auto-Increment Fields DXP 2024.Q1+/Portal GA112+ Auto-Increment fields are configurable read-only fields for uniquely identifying object entries in a human-readable format. For example, an IT...
Published Date: May 9, 2024 6:54 PM
Using Read-Only Fields
Using Read-Only Fields Some use cases may require data fields to be read-only. For example, data integrity may require some field values to remain immutable, or you may need to prevent unauthorized...
Published Date: May 9, 2024 6:54 PM

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