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Capability
Feature
Deployment Approach
Documents and Media UI Reference
Documents and Media UI Reference The Documents and Media application is used to store, view, and manage files for your Liferay DXP instance. It's available in all sites and can be enabled for asset...
Published Date: May 9, 2024 6:50 PM
Generating Images Using AI
Generating Images Using AI Liferay DXP 2024.Q2+/Portal GA120+ The Documents and Media application provides integration with OpenAI's ChatGPT engine using the AI Creator tool. With an OpenAI API...
Published Date: May 9, 2024 6:50 PM
Enabling and Configuring Sharing
Enabling and Configuring Sharing The Sharing configuration allows users to share files with each other. You can enable file sharing at the Global, Virtual Instance, and Site scopes. Sharing is...
Published Date: May 9, 2024 6:50 PM
Managing Document Changes with Checkout
Managing Document Changes with Checkout When you check out a document in the Document Library, only you can make changes to it until you check it back in. This prevents conflicting edits on the...
Published Date: May 9, 2024 6:50 PM
Enabling Liferay's REST Connector to SharePoint
Enabling Liferay's REST Connector to SharePoint Requires DXP Subscription; Compatible with SharePoint 2016 and SharePoint Online Liferay's REST Connector to SharePoint integrates Documents and...
Published Date: May 9, 2024 6:50 PM
Managing Document Access
Managing Document Access Effectively managing document access in Liferay ensures that your organization’s data remains secure while being accessible to the right users. Control document access by...
Published Date: May 9, 2024 6:50 PM
Accessing Documents with WebDAV
Accessing Documents with WebDAV You can access the Document Library from your desktop file manager via WebDAV. WebDAV is a protocol based on HTTP for managing files stored on web servers. WebDAV is...
Published Date: May 9, 2024 6:50 PM
Publishing and Sharing
Publishing and Sharing
Published Date: May 9, 2024 6:50 PM
Documents and Media Permissions Reference
Documents and Media Permissions Reference Liferay 7.4 U76+/GA76+ Manage access to Documents and Media assets using application and resource permissions. With role-based access control, you can...
Published Date: May 9, 2024 6:50 PM
Permissions and Documents
Permissions and Documents With Liferay's permissions framework, you can control which users can create, view, download, and manage Documents and Media assets. You can give permissions to an...
Published Date: May 9, 2024 6:50 PM
Publishing Documents
Publishing Documents Liferay makes it easy to publish and showcase documents and other types of media files. As you begin uploading media files, you probably want to start sharing them on your...
Published Date: May 9, 2024 6:50 PM
Configuring Document URLs
Configuring Document URLs Liferay 7.4 U27+/GA27+ When a file is uploaded, Liferay automatically generates a friendly URL for accessing it. This URL uses the following structure:...
Published Date: May 9, 2024 6:50 PM
Configuring Limits for File Previews
Configuring Limits for File Previews Liferay DXP 2024.Q1/Portal GA112 Users can preview certain documents (e.g. PDF or text files) in the Documents and Media application; however, previews can...
Published Date: May 9, 2024 6:50 PM
Migrating Documents and Media Thumbnails to Adaptive Media
Migrating Documents and Media Thumbnails to Adaptive Media DXP automatically generates image thumbnails in Documents and Media using Adaptive Media, which is included by default starting with DXP...
Published Date: May 9, 2024 6:50 PM
Managing Metadata
Managing Metadata Leverage your Liferay environment to manage metadata for your digital assets. Learn how to define and organize metadata to enhance the searchability and usability of your...
Published Date: May 9, 2024 6:50 PM
Defining Document Types for Liferay 7.3 and Earlier Versions
Defining Document Types for Liferay 7.3 and Earlier Versions In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are...
Published Date: Sep 17, 2024 3:31 PM
Defining Metadata Sets
Defining Metadata Sets With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created, these Metadata Sets can be selected...
Published Date: May 9, 2024 6:50 PM
Managing Image Resolutions
Managing Image Resolutions You can manage adapted image resolutions via the Adaptive Media application. This includes manually generating adapted images, disabling/enabling resolutions, as well as...
Published Date: May 9, 2024 6:50 PM
Enabling Optimization of Animated GIFs
Enabling Optimization of Animated GIFs To scale animated GIFs, Adaptive Media uses an external tool called Gifsicle. If Gifsicle isn't installed and image/gif is included as a supported MIME type,...
Published Date: May 9, 2024 6:50 PM
Using Workflow with Documents and Media
Using Workflow with Documents and Media Documents and Media is fully integrated with Liferay's workflow engine. This means you can define custom review and approval processes for your files. In...
Published Date: May 9, 2024 6:50 PM
Adaptive Media Configuration Reference
Adaptive Media Configuration Reference Liferay 7.3 U28+/GA28+ and 7.4 U78+/GA78+ With Adaptive Media, you can configure supported media types, determine the resolutions used for previews and...
Published Date: May 9, 2024 6:50 PM
Using Adaptive Media
Using Adaptive Media Liferay 7.4+ Liferay Adaptive Media processes images stored in the document library to produce copies at different resolutions. Once generated, you can use the adapted images...
Published Date: May 9, 2024 6:50 PM
Adding Image Resolutions
Adding Image Resolutions By default, Adaptive Media includes two image resolutions: preview and thumbnail. You can define additional image resolutions to help optimize site performance for common...
Published Date: May 9, 2024 6:50 PM
Using Adapted Images in Site Content
Using Adapted Images in Site Content Adaptive Media operates in the background to create multiple resolutions for images uploaded to Liferay DXP. When used in blogs, web content, or content pages,...
Published Date: May 9, 2024 6:50 PM
Uploading and Managing
Uploading and Managing Use your Liferay environment to upload and manage digital assets. This section covers topics from the basics of uploading files to advanced management of digital documents...
Published Date: May 9, 2024 6:50 PM
For Liferay 7.3.x and Earlier
For Liferay 7.3.x and Earlier The Documents and Media application comes with a built-in image editor. Edit images right from your browser and apply filters, adjust contrast, or crop. In the...
Published Date: Oct 17, 2024 7:19 PM
Creating and Editing Documents with Google Drive
Creating and Editing Documents with Google Drive You can use Google Docs™ to create and edit text documents, spreadsheets, or presentations for storage in the Docs and Media library. When you...
Published Date: May 9, 2024 6:50 PM
Creating Documents
Creating Documents You can use external tools like Google Drive and Microsoft Office 365 to create, edit, and store documents, spreadsheets, and presentations directly within Liferay's Documents...
Published Date: May 9, 2024 6:50 PM
Creating and Editing Documents with Microsoft Office 365
Creating and Editing Documents with Microsoft Office 365 Use Office 365™ to create and edit text documents, spreadsheets, or presentations for storage in the Documents and Media library. After...
Published Date: May 9, 2024 6:50 PM
Editing Images
Editing Images Liferay's Documents and Media includes a built-in image editor for cropping and rotating images without switching contexts. To use the image editor, open Documents and Media, click...
Published Date: May 9, 2024 6:50 PM
Enabling DocuSign Digital Signatures
Enabling DocuSign Digital Signatures Liferay Portal 7.4 GA3+ You can now integrate DocuSign digital signatures into your Liferay documents. DocuSign is a service that manages documents to be...
Published Date: May 9, 2024 6:50 PM
Limiting File Size
Limiting File Size You can configure file size limits in Documents and Media. Set a maximum file upload size or for more granularity, define file size limits based on MIME Types. This can take...
Published Date: Oct 17, 2024 3:55 PM
Configuring Asset Auto-Tagging
Configuring Asset Auto-Tagging Tagging assets is a great way to organize content. Typically, the content creator manually applies tags during creation, but you can configure Liferay to tag content...
Published Date: May 9, 2024 6:50 PM
Defining Categories and Vocabularies for Content
Defining Categories and Vocabularies for Content Using categories, you can group similar assets and organize your content. Along with tags, categories help people find relevant information through...
Published Date: May 9, 2024 6:50 PM
Developer Guide
Developer Guide Categories and Vocabulary API Basics Tags API Basics
Published Date: May 9, 2024 6:50 PM
Geolocating Assets
Geolocating Assets Geolocation adds the geographic coordinates where an asset was created as metadata to an asset. This feature is provided as an optional field which can be included in a Web...
Published Date: May 9, 2024 6:50 PM
Organizing Content with Categories and Tags
Organizing Content with Categories and Tags Categories and Tags are two essential tools for helping users find content through search or navigation. Using Categories, you can group similar assets...
Published Date: May 9, 2024 6:50 PM
Categories and Vocabulary API Basics
Categories and Vocabulary API Basics Liferay's REST APIs provide services for Liferay's categories and vocabularies functionality. You can create and edit vocabularies with the API. You can also...
Published Date: May 9, 2024 6:50 PM
Tags API Basics
Tags API Basics Liferay's REST APIs provide services for managing tags (referred to as keywords in Liferay's codebase). You can create, edit, and delete tags using the API. Start with an example of...
Published Date: May 9, 2024 6:50 PM
Configuring Caching for Documents and Media
Configuring Caching for Documents and Media Liferay 7.3 U23+, Liferay 7.4 U21+, GA21+ By default, Documents and Media files are not cached by browsers or servers. This is because file visibility...
Published Date: May 9, 2024 6:50 PM
Configuring Documents and Media Previews
Configuring Documents and Media Previews Liferay 7.4 U84+/GA84+ By default, Liferay uses PDFBox to generate previews for files added to the document library. This is because PDFBox is the only...
Published Date: May 9, 2024 6:50 PM
Enabling Document Creation and Editing with Microsoft Office 365
Enabling Document Creation and Editing with Microsoft Office 365 Before you can use Office 365™ to create and edit Documents and Media files, you must configure DXP to connect with an application...
Published Date: May 9, 2024 6:50 PM
Enabling Document Creation and Editing with Google Drive
Enabling Document Creation and Editing with Google Drive Liferay DXP provides integration with Google Drive so you can create and edit Google Docs, Sheets, and Slides via the Documents and Media...
Published Date: May 9, 2024 6:50 PM
Setting Storage Quotas for Documents and Media
Setting Storage Quotas for Documents and Media You can define storage quotas in Documents and Media by enabling the data.limit.dl.storage.max.size portal property. Once you define a value for this...
Published Date: May 9, 2024 6:50 PM
Enabling FFmpeg for Audio and Video Previews
Enabling FFmpeg for Audio and Video Previews Documents and Media provides integration with the FFmpeg multimedia framework for generating audio and video file previews. To use this integration, you...
Published Date: May 9, 2024 6:50 PM
Enabling LibreOffice / OpenOffice Integration
Enabling LibreOffice / OpenOffice Integration LibreOffice and OpenOffice are open source productivity suites that you can integrate with Liferay. By default Liferay includes PDFBox, which generates...
Published Date: May 9, 2024 6:50 PM
Enabling Links to Google Drive Documents
Enabling Links to Google Drive Documents Liferay supports Google Drive in Documents and Media. When enabled, you can create shortcuts to your Google Drive files that enable you to view and manage...
Published Date: May 9, 2024 6:50 PM
Google Drive Integration
Google Drive Integration Integrate Google Drive with Liferay DXP to create, edit, and manage Google Docs, Sheets, and Slides directly from Documents and Media. This integration provides two main...
Published Date: May 9, 2024 6:50 PM
SharePoint Integration
SharePoint Integration Integrate SharePoint with Liferay DXP for managing SharePoint libraries within Documents and Media. Create and manage repositories that mount SharePoint libraries, and...
Published Date: May 9, 2024 6:50 PM
Creating SharePoint Repositories in Documents and Media
Creating SharePoint Repositories in Documents and Media Once you've added a SharePoint OAuth2 configuration, you can use it to create repositories in Documents and Media that are mounted to...
Published Date: May 9, 2024 6:50 PM
Sharing Documents with Other Users
Sharing Documents with Other Users Using DXP's Documents and Media app, users can share files directly with each other. You can disable sharing. For instructions on this, see Enabling and...
Published Date: May 9, 2024 6:50 PM
Copying Folders and Documents
Copying Folders and Documents Liferay 2024.Q1+/Portal GA112+ With Documents and Media, you can copy folders, files, and shortcuts between sites and connected asset libraries. This can accelerate...
Published Date: May 9, 2024 6:50 PM
Managing Files
Managing Files Once you've added files to your document library, you can manage them via the Documents and Media UI. To access management actions for a file, select it or click Actions (Actions...
Published Date: May 9, 2024 6:50 PM
Linking to Files on Google Drive
Linking to Files on Google Drive You can create files in your Document Library that link to files in Google Drive™ or images in Google Photos™. To enable this functionality, see Enabling Links to...
Published Date: May 9, 2024 6:50 PM
Defining Document Types
Defining Document Types In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are created using metadata fields and provide...
Published Date: May 9, 2024 6:50 PM
Using Folders
Using Folders By default, uploaded files are stored in the Documents and Media root folder (i.e., Home), but you can create additional folders to organize and manage your files. Each folder can...
Published Date: May 9, 2024 6:50 PM
Uploading Files
Uploading Files With Documents and Media, you can upload any type of file to your Liferay instance's file store or connected repositories. Once uploaded, users with the requisite permissions can...
Published Date: May 9, 2024 6:50 PM
Defining Metadata Sets For Liferay 7.3 and Earlier Versions
Defining Metadata Sets For Liferay 7.3 and Earlier Versions With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created,...
Published Date: Sep 17, 2024 3:31 PM
Using File Expiration and Review Dates
Using File Expiration and Review Dates Liferay DXP/Portal 7.4+ With the Documents and Media application, you can set expiration and review dates for files. This helps manage digital assets that...
Published Date: May 9, 2024 6:50 PM
Configuring the Recycle Bin
Configuring the Recycle Bin The Recycle Bin supports instance-wide scope or Site-specific scope. By default, the Recycle Bin is enabled instance-wide. You can disable the Recycle Bin for a...
Published Date: May 9, 2024 6:50 PM

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