Digital asset management

Asset Libraries

Asset Libraries Available 7.3+ Asset Libraries are virtual spaces for storing reusable assets. You can create as many of these spaces as needed to group content for departments, teams, or even...

Published Date: May 9, 24, 6:50 PM

Asset Library Content

Asset Library Content Liferay DXP/Portal 7.3+ Asset libraries provide a convenient way to share content across Liferay sites while streamlining content collaboration and reducing the risk of data...

Published Date: May 9, 24, 6:50 PM

Creating and Managing Asset Libraries

Creating and Managing Asset Libraries Liferay 7.3+ You can create and manage libraries for your assets via the Asset Libraries application. To access this application, open the Global Menu (Global...

Published Date: May 9, 24, 6:50 PM

Documents and Media

Documents and Media The Documents and Media application stores and manages files in your Liferay instance. This includes files uploaded directly to Documents and Media, as well as those uploaded in...

Published Date: May 9, 24, 6:50 PM

Developer Guide

Developer Guide This guide provides comprehensive information and references to help you effectively use the Document API, understand adaptive media modules, and create video shortcut providers.

Published Date: May 9, 24, 6:50 PM

Adaptive Media Modules Reference

Adaptive Media Modules Reference Adaptive Media's Modules Some modules in the Adaptive Media app are mandatory and must be enabled for Adaptive Media to function, while others can be disabled. The...

Published Date: May 9, 24, 6:50 PM

DevOps

DevOps Configuring Documents and Media Previews Enabling Antivirus Scanning for Uploaded Files Configuring Cache Control for Documents and Media Setting Storage Quotas for Documents and Media ...

Published Date: May 9, 24, 6:50 PM

Configuring Caching for Documents and Media

Configuring Caching for Documents and Media Liferay 7.3 U23+, Liferay 7.4 U21+, GA21+ By default, Documents and Media files are not cached by browsers or servers. This is because file visibility...

Published Date: May 9, 24, 6:50 PM

Configuring Documents and Media Previews

Configuring Documents and Media Previews Liferay 7.4 U84+/GA84+ By default, Liferay uses PDFBox to generate previews for files added to the document library. This is because PDFBox is the only...

Published Date: May 9, 24, 6:50 PM

Enabling Document Creation and Editing with Microsoft Office 365

Enabling Document Creation and Editing with Microsoft Office 365 Before you can use Office 365™ to create and edit Documents and Media files, you must configure DXP to connect with an application...

Published Date: May 9, 24, 6:50 PM

Enabling FFmpeg for Audio and Video Previews

Enabling FFmpeg for Audio and Video Previews Documents and Media provides integration with the FFmpeg multimedia framework for generating audio and video file previews. To use this integration, you...

Published Date: May 9, 24, 6:50 PM

Enabling LibreOffice / OpenOffice Integration

Enabling LibreOffice / OpenOffice Integration LibreOffice and OpenOffice are open source productivity suites that you can integrate with Liferay. By default Liferay includes PDFBox, which generates...

Published Date: May 9, 24, 6:50 PM

Enabling Document Creation and Editing with Google Drive

Enabling Document Creation and Editing with Google Drive Liferay DXP provides integration with Google Drive so you can create and edit Google Docs, Sheets, and Slides via the Documents and Media...

Published Date: May 9, 24, 6:50 PM

SharePoint Integration

SharePoint Integration Integrate SharePoint with Liferay DXP for managing SharePoint libraries within Documents and Media. Create and manage repositories that mount SharePoint libraries, and...

Published Date: May 9, 24, 6:50 PM

Creating SharePoint Repositories in Documents and Media

Creating SharePoint Repositories in Documents and Media Once you've added a SharePoint OAuth2 configuration, you can use it to create repositories in Documents and Media that are mounted to...

Published Date: May 9, 24, 6:50 PM

Enabling Liferay's REST Connector to SharePoint

Enabling Liferay's REST Connector to SharePoint Requires DXP Subscription; Compatible with SharePoint 2016 and SharePoint Online Liferay's REST Connector to SharePoint provides Documents and Media...

Published Date: May 9, 24, 6:50 PM

Documents and Media UI Reference

Documents and Media UI Reference The Documents and Media application is used to store, view, and manage files for your Liferay DXP instance. It's available in all sites and can be enabled for asset...

Published Date: May 9, 24, 6:50 PM

Enabling Optimization of Animated GIFs

Enabling Optimization of Animated GIFs To scale animated GIFs, Adaptive Media uses an external tool called Gifsicle. If Gifsicle isn't installed and image/gif is included as a supported MIME type,...

Published Date: May 9, 24, 6:50 PM

Google Drive Integration

Google Drive Integration Integrate Google Drive with Liferay DXP to create, edit, and manage Google Docs, Sheets, and Slides directly from Documents and Media. This integration provides two main...

Published Date: May 9, 24, 6:50 PM

Enabling Links to Google Drive Documents

Enabling Links to Google Drive Documents Liferay supports Google Drive in Documents and Media. When enabled, you can create shortcuts to your Google Drive files that enable you to view and manage...

Published Date: May 9, 24, 6:50 PM

Setting Storage Quotas for Documents and Media

Setting Storage Quotas for Documents and Media You can define storage quotas in Documents and Media by enabling the data.limit.dl.storage.max.size portal property. Once you define a value for this...

Published Date: May 9, 24, 6:50 PM

Publishing and Sharing

Published Date: May 9, 24, 6:50 PM

Generating Images Using AI

Generating Images Using AI Liferay DXP 2024.Q2+/Portal 7.4 GA120+ The Documents and Media application provides integration with OpenAI's ChatGPT engine using the AI Creator tool. With an OpenAI...

Published Date: May 9, 24, 6:50 PM

Accessing Documents with WebDAV

Accessing Documents with WebDAV You can access the Document Library from your desktop file manager via WebDAV. WebDAV is a protocol based on HTTP for managing files stored on web servers. WebDAV is...

Published Date: May 9, 24, 6:50 PM

Managing Document Access

Managing Document Access Effectively managing document access in Liferay ensures that your organization’s data remains secure while being accessible to the right users. Control document access by...

Published Date: May 9, 24, 6:50 PM

Enabling and Configuring Sharing

Enabling and Configuring Sharing The Sharing configuration allows users to share files with each other. You can enable file sharing at the Global, Virtual Instance, and Site scopes. Sharing is...

Published Date: May 9, 24, 6:50 PM

Managing Document Changes with Checkout

Managing Document Changes with Checkout When you check out a document in the Document Library, only you can make changes to it until you check it back in. This prevents conflicting edits on the...

Published Date: May 9, 24, 6:50 PM

Documents and Media Permissions Reference

Documents and Media Permissions Reference Liferay 7.4 U76+/GA76+ Manage access to Documents and Media assets using application and resource permissions. With role-based access control, you can...

Published Date: May 9, 24, 6:50 PM

Permissions and Documents

Permissions and Documents With Liferay's permissions framework, you can control which users can create, view, download, and manage Documents and Media assets. You can give permissions to an...

Published Date: May 9, 24, 6:50 PM

Using Adaptive Media

Using Adaptive Media Liferay 7.4+ Liferay Adaptive Media processes images stored in the document library to produce copies at different resolutions. Once generated, you can use the adapted images...

Published Date: May 9, 24, 6:50 PM

Adaptive Media Configuration Reference

Adaptive Media Configuration Reference Liferay 7.3 U28+/GA28+ and 7.4 U78+/GA78+ With Adaptive Media, you can configure supported media types, determine the resolutions used for previews and...

Published Date: May 9, 24, 6:50 PM

Sharing Documents with Other Users

Sharing Documents with Other Users Using DXP's Documents and Media app, users can share files directly with each other. You can disable sharing. For instructions on this, see Enabling and...

Published Date: May 9, 24, 6:50 PM

Managing Image Resolutions

Managing Image Resolutions You can manage adapted image resolutions via the Adaptive Media application. This includes manually generating adapted images, disabling/enabling resolutions, as well as...

Published Date: May 9, 24, 6:50 PM

Configuring Limits for File Previews

Configuring Limits for File Previews Liferay DXP 2024.Q1 U112 Users can preview certain documents (e.g. PDF or text files) in the Documents and Media application; however, previews can take a...

Published Date: May 9, 24, 6:50 PM

Creating and Editing Documents with Microsoft Office 365

Creating and Editing Documents with Microsoft Office 365 You can use Office 365™ to create and edit text documents, spreadsheets, or presentations for storage in the Documents and Media library....

Published Date: May 9, 24, 6:50 PM

Editing Images

Editing Images Liferay's Documents and Media includes a built-in image editor for cropping and rotating images without switching contexts. To use the image editor, open Documents and Media, click...

Published Date: May 9, 24, 6:50 PM

Adding Image Resolutions

Adding Image Resolutions By default, Adaptive Media includes two image resolutions: preview and thumbnail. You can define additional image resolutions to help optimize site performance for common...

Published Date: May 9, 24, 6:50 PM

Migrating Documents and Media Thumbnails to Adaptive Media

Migrating Documents and Media Thumbnails to Adaptive Media DXP automatically generates image thumbnails in Documents and Media using Adaptive Media, which is included by default starting with DXP...

Published Date: May 9, 24, 6:50 PM

Using Workflow with Documents and Media

Using Workflow with Documents and Media Documents and Media is fully integrated with Liferay's workflow engine. This means you can define custom review and approval processes for your files. In...

Published Date: May 9, 24, 6:50 PM

Uploading and Managing

Uploading and Managing Use your Liferay environment to upload and manage digital assets. This section covers topics from the basics of uploading files to advanced management of digital documents...

Published Date: May 9, 24, 6:50 PM

Configuring Document URLs

Configuring Document URLs Liferay 7.4 U27+/GA27+ When a file is uploaded, Liferay automatically generates a friendly URL for accessing it. This URL uses the following structure:...

Published Date: May 9, 24, 6:50 PM

Copying Folders and Documents

Copying Folders and Documents Liferay 2024.Q1 With Documents and Media, you can copy folders, files, and shortcuts between sites and connected asset libraries. This can accelerate projects by...

Published Date: May 9, 24, 6:50 PM

Creating Documents

Creating Documents You can use external tools like Google Drive and Microsoft Office 365 to create, edit, and store documents, spreadsheets, and presentations directly within Liferay's Documents...

Published Date: May 9, 24, 6:50 PM

Creating and Editing Documents with Google Drive

Creating and Editing Documents with Google Drive You can use Google Docs™ to create and edit text documents, spreadsheets, or presentations for storage in the Docs and Media library. When you...

Published Date: May 9, 24, 6:50 PM

Enabling DocuSign Digital Signatures

Enabling DocuSign Digital Signatures Liferay Portal 7.4 GA3+ You can now integrate DocuSign digital signatures into your Liferay documents. DocuSign is a service that manages documents to be...

Published Date: May 9, 24, 6:50 PM

Linking to Files on Google Drive

Linking to Files on Google Drive You can create files in your Document Library that link to files in Google Drive™ or images in Google Photos™. To enable this functionality, see Enabling Links to...

Published Date: May 9, 24, 6:50 PM

Managing Files

Managing Files Once you've added files to your document library, you can manage them via the Documents and Media UI. To access management actions for a file, select it or click Actions (Actions...

Published Date: May 9, 24, 6:50 PM

Managing Metadata

Managing Metadata Leverage your Liferay environment to manage metadata for your digital assets. Learn how to define and organize metadata to enhance the searchability and usability of your...

Published Date: May 9, 24, 6:50 PM

Defining Metadata Sets

Defining Metadata Sets With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created, these Metadata Sets can be selected...

Published Date: May 9, 24, 6:50 PM

Uploading Files

Uploading Files With Documents and Media, you can upload any type of file to your Liferay instance's file store or connected repositories. Once uploaded, users with the requisite permissions can...

Published Date: May 9, 24, 6:50 PM

Using File Expiration and Review Dates

Using File Expiration and Review Dates Liferay DXP/Portal 7.4+ With the Documents and Media application, you can set expiration and review dates for files. This helps manage digital assets that...

Published Date: May 9, 24, 6:50 PM

Defining Document Types

Defining Document Types In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are created using metadata fields and provide...

Published Date: May 9, 24, 6:50 PM

Videos

Videos Creating External Video Shortcuts Embedding Videos Into Liferay Assets and Pages

Published Date: May 9, 24, 6:50 PM

Embedding Videos Into Liferay Assets and Pages

Embedding Videos Into Liferay Assets and Pages With Liferay, you can use URLs and video shortcuts to embed videos into Web Content, Knowledge Base articles, Forms, Blog entries, and Site Pages. ...

Published Date: May 9, 24, 6:50 PM

Using Folders

Using Folders By default, uploaded files are stored in the Documents and Media root folder (i.e., Home), but you can create additional folders to organize and manage your files. Each folder can...

Published Date: May 9, 24, 6:50 PM

Creating External Video Shortcuts

Creating External Video Shortcuts Available for Liferay 7.4+ With Liferay's Documents and Media application, you can save references to videos hosted on external platforms. These references can...

Published Date: May 9, 24, 6:50 PM

Securing Site Documents Content

Securing Site Documents Content By default, your Site's Documents and Media files and folders are not visible in the web server directory index, so you can't view them through the browser. To...

Published Date: May 9, 24, 6:58 PM

Defining Document Types for Liferay 7.3 and Earlier Versions

Defining Document Types for Liferay 7.3 and Earlier Versions In Liferay, Document Types are templates used for uploading files and categorizing them in Documents and Media. These templates are...

Published Date: Sep 17, 24, 3:31 PM

Defining Metadata Sets For Liferay 7.3 and Earlier Versions

Defining Metadata Sets For Liferay 7.3 and Earlier Versions With Documents and Media, you can define reusable groups of metadata fields that can be added to custom Document Types. Once created,...

Published Date: Sep 17, 24, 3:31 PM

Limiting File Size

Limiting File Size You can configure file size limits in Documents and Media. Set a maximum file upload size or for more granularity, define file size limits based on MIME Types. This can take...

Published Date: Oct 17, 24, 3:55 PM

Digital Asset Management