Publications Permissions

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Publications works with Liferay’s permissions framework, so you can assign application and resource permissions to regular roles. You can also assign permissions scoped to individual publications when inviting collaborators. Only permitted users can access publications and perform actions on its resources.

note

Publications permissions do not include page and content editing privileges. Publications users require explicit permissions for the applications and resources they’re expected to act upon (e.g., web content, blogs, pages).

By default, Liferay provides the Publications User role with basic permissions for creating and accessing publications.

If needed, you can create additional regular roles or configure existing roles for content creators, reviewers, and publishers. See Creating and Managing Roles and Defining Role Permissions for more information.

note

You can only assign Publications permissions to regular roles. See Understanding Roles and Permissions for more information.

Application Permissions

Application permissions grant access to the Publications application itself and do not include resource permissions.

Permission	Description
Access in Control Panel	Access the Publications application in the Global Menu ( ).
Add to Page	N/A
Configuration	Enable or disable Publications and the Sandbox Only mode.
Permissions	View and modify permissions for the Publications application.
Preferences	N/A
View	View the Publications application in the Global Menu ( ) and access the Publications Bar.
Work on Production	Access and work in production while Publications is enabled.

At minimum, using Publications requires a regular role with the Access in Control Panel and View permissions.

important

If you’ve enabled Sandbox Only and don’t want users to work in production, ensure they do not have the Work on Production permission.

Resource Permissions

Resource permissions grant access to view and act on resources in the Publications application. Some of these permissions relate to creating publications, while others are for performing actions on existing publications (e.g., edit, delete, publish).

Publications (Creating Publications)

Permission	Description
Add Publication (1)	Create a publication. Without this permission, users can only access and contribute to a publication when invited.
Permissions (2)	View and modify permissions related to creating publications: Add Publication and Permissions.

Users with these permissions can perform these actions in the Publications application.

Publication (Acting on Existing Publications)

Permission	Description
Delete	Delete publications you can view.
Permissions	View and modify permissions for publications you can view. This includes the ability to invite users to a publication.
Publish	Publish publications you can view.
Update	Update publications you can view; this includes the ability to work in a publication and edit the publication’s name and description.
View	View all publications in the Liferay instance; this includes the ability to review each publication’s changes.

Users with these permissions can perform actions on existing publications.

Publications User Role

By default, the Publications User role has these permissions:

• Portal: View Control Panel Menu
• Publications: Access in Control Panel
• Publications: View
• Publications > Publications: Add Publication

Assigning Roles to Publication Collaborators

By default, publication creators are assigned the owner role automatically and can perform all actions on their publication. When inviting users to their publication, owners can assign these publication roles:

Publication Role	View	Update	Publish	Permissions	Delete
Viewer	✔	✘	✘	✘	✘
Editor	✔	✔	✘	✘	✘
Publisher	✔	✔	✔	✘	✘
Admin	✔	✔	✔	✔	✘

Each publication role is scoped to the current publication and does not grant permissions in other publications.

Publication roles do not restrict regular role permissions. For example, if users with the delete permission are invited to a publication and assigned the viewer role, they can delete the publication because of their regular role permissions.

Related Topics

• Publications
• Creating and Managing Publications
• Collaborating on Publications
• Defining Role Permissions